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Administrative Support Specialist

1 week ago

PointeClaire, Quebec, Canada Ville de Pointe-Claire Full time

About the Role:

We are seeking a highly organized and detail-oriented Administrative Support Clerk to join our team at Ville de Pointe-Claire. In this role, you will be responsible for providing administrative support to our management team, ensuring the smooth operation of our office.

Key Responsibilities:
  • Coordinate and monitor the activities of employees in your unit, ensuring that work meets objectives
  • Assign tasks, choose work methods and procedures, and ensure compliance with deadlines
  • Train staff and advise them on complex or contentious cases
  • Monitor employee behavior and notify superiors of any deviations

Additional Responsibilities:

  • Perform various administrative tasks related to division, district, office, or work unit activities
  • Communicate directives, regulations, and standards issued by authorities to employees
  • Verify and forward time sheets, ensure updating of files or records concerning employees
  • Participate in preparing and managing semi-annual and annual budgets for your work unit

Requirements:

  • High school diploma supplemented by two courses (up to nine credits) in the field of accounting
  • Four years of experience in a job allowing familiarization with the field of employment
  • Proficient in French and English, written and spoken
  • Proficiency in Excel software (advanced level) and good knowledge of other Windows software
  • Knowledge of techniques and procedures relating to budget accounting, staff administration, and document management
  • Ability to organize work and exercise initiative and judgement
  • Ability to write clear and concise reports