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Document Controller

2 months ago

Pickering, Ontario, Canada Aecon Full time
About Aecon

Aecon is a Canadian leader in infrastructure development, building what matters for future generations to thrive. We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

Our Core Values
  • Safety Always: Our number one core value. If we can't do it safely, we don't do it at all.
  • Integrity: We lead by example, with humility and courage.
  • Accountability: We're passionate about delivering on our commitments.
  • Inclusion: We provide equitable opportunities for everyone.
What We Offer

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us.

  • We ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
  • We believe in helping you build your career through our Aecon University and Leadership Programs.
  • We are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
  • We are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.
About the Role

We are seeking a skilled Document Controller to join our team. As a Document Controller, you will be responsible for administering and enforcing all aspects of Document Control functions through established work processes and procedures for paper and electronic document management to meet all objectives.

  • You will coordinate document management activities with internal departments and clients.
  • You will ensure the quality of all drawings and documents prior to issue (Administrative check), as per established document control procedures.
  • You will maintain and enforce project procedures associated with relevant Document Control / Record Management processes.
  • You will produce and maintain documentation; receive, process and control deliverable and non-deliverable documentation.
  • You will process, print and distribute documentation received from client, site and suppliers.
  • You will monitor and update document baseline.
  • You will process and record requests for filing documentation received from third parties, includes all supporting information, administrative and technical records.
  • You will interface with internal and external service providers (e.g., courier, IT) in order to meet project schedules.
  • You will coordinate all aspects of formal documentation shipments to customers and suppliers, including tracing of shipments with SP Courier Services if required by contract.
  • You will ensure the established documentation work processes are implemented, followed and maintained, including quality assurance checks to demonstrate conformance, thereby ensuring that accurate records are kept and maintained for proper audit trails.
  • You will ensure the timely and accurate processing and recording of deliverables per project contractual obligations, in order to meet schedules and avoid monetary penalties/delayed placement of orders/inaccurate information.
  • You will generate statistic and ad hoc reports; conduct system queries on the status of documents.
  • You will assist Engineering and Project Control staff regarding documentation processes and queries.
  • You will have flexibility in work hours to accommodate project demands with occasional preapproved overtime.
Requirements
  • You will have a college graduate in Business Administration or a minimum of 5 years experience in related field or transferrable skills.
  • You will have knowledge and proficiency in Microsoft Office programs, Adobe Acrobat and File Transfer Protocol.
  • You will have knowledge of the Records Management System.
  • You will be proficient in using computerized Document Management applications / Electronic Document Management Systems (EDMS).
  • You will have a good understanding of engineering and procurement documentation.
  • You will have good organizational skills with accurate attention to detail, with the ability to establish priorities and work under pressure to meet schedules.
  • You will have a good understanding of company and project requirements, and able to offer practical suggestions for Document Control involvement.
  • You will be a self-starter, requiring minimum guidance.
  • You will use initiative to identify, investigate and solve problems.
  • You will have a good understanding of the document security requirements through the document processing stages including restrictions and export permits.
  • You will have demonstrated capability of working under tight timelines.