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Master Schedule Coordinator

2 months ago

Québec, Quebec, Canada Commission scolaire Central Québec Central Québec School Board Full time
Job Summary

The Commission scolaire Central Québec / Central Québec School Board is seeking a highly skilled School Organization Specialist to support our school teams in creating and managing master schedules, as well as other administrative operations.

Key Responsibilities
  • Master Schedule Development: Collaborate with management to create and implement master schedules for schools and centers, taking into account relevant factors such as course options, student course choices, teaching fields, and available premises.
  • Student Registration and Course Selection: Assist in collecting data required for student registration and course selection, design and adapt forms for this purpose, and produce statistics to support timetable creation.
  • Analysis and Reporting: Conduct analyses, extractions, and evaluations using software to enable controls and comply with procedures for subjects such as enrolment management, report card production, and data transmission.
  • Student File Management: Ensure student files are up-to-date by providing guidelines and policies to schools and supporting them in maintaining accurate records.
  • Training and Support: Provide training and support on school organization procedures and software usage to staff involved in these operations.
  • Communication and Coordination: Respond to requests for information from other school, board, or parent personnel, and coordinate the work of support staff in technical operations.
Requirements
  • Education: Hold a Diploma of Collegial Studies in administrative techniques with a management option, or a diploma or attestation of studies recognized by the competent authority.
  • Experience: A minimum of 2 years' experience working with GPI, or 5 years' experience as a school secretary and/or in another position related to school organization and GPI usage.
  • Language Skills: Good knowledge of spoken and written English, and excellent knowledge of GPI, Mozaik-Portail, and Avant-Garde.