Assistant to the Chair and Academic Appointments Coordinator

2 days ago

Toronto, Ontario, Canada University of Toronto Full time

About the Role:

The University of Toronto's Temerty Faculty of Medicine is seeking an experienced and organized individual to join our team as an Assistant to the Chair and Academic Appointments Coordinator. This role will provide administrative support to the Chair's Office, ensuring the effective and efficient operation of the department.

Key Responsibilities:

  • Provide administrative support for academic searches, appointments, reviews, and promotions
  • Act as the primary point of contact for departmental inquiries and respond to enquiries within the defined scope of the role
  • Support the tenure and review process by implementing plans and process improvements, collecting feedback from committee members, and preparing draft statistical reports and summaries
  • Provide committee support, including booking rooms, minute taking, and preparing agendas
  • Manage the Chair's calendar, make travel arrangements, and draft correspondence on behalf of the Chair
  • Generate reports and format data for presentation, edit content for brochures, newsletters, websites, and/or handbooks
  • Coordinate event logistics, including booking speakers, arranging catering, and organizing materials

Requirements:

  • Advanced College Diploma (3 years) or acceptable combination of equivalent experience
  • Minimum three (3) years' related experience, preferably within an academic institution
  • Demonstrated experience supporting senior administrators, including managing calendars, scheduling multiple meetings, coordinating travel arrangements, and booking accommodations
  • Demonstrated experience providing support for academic searches, appointments, promotions, and reviews
  • Experience writing and editing correspondence materials and preparing status reports
  • Experience providing support to committees, including taking and transcribing meeting minutes, preparing agendas, and making logistical arrangements
  • Experience providing support to conferences and events
  • Advanced technical proficiency and expertise in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Strong interpersonal and communication skills, both oral and written
  • Superior customer service skills; ability to work effectively with faculty members and other key stakeholders
  • Ability to interpret policies and guidelines and develop processes and procedures
  • Demonstrated ability to work independently and also collaboratively in a team environment
  • Superior organizational and time management skills with an ability to prioritize, multi-task, and meet strict deadlines while maintaining a proactive and professional demeanor
  • Effective problem-solving, tact, discretion, and good judgment in dealing with confidential information
  • Ability to transfer digital data from PC to other storage media
  • Working knowledge of HRIS

What We Offer:

The University of Toronto offers a competitive salary and benefits package, as well as opportunities for professional growth and development. We are an inclusive and diverse community, and we welcome applications from candidates who share our commitment to equity, diversity, and inclusion.

How to Apply:

Please submit your application, including your resume and cover letter, to Sharon Hung. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

  • Assistant to the Chair and Academic Appointments Coordinator

    1 day ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto's Temerty Faculty of Medicine is seeking an experienced and organized individual to join our team as an Assistant to the Chair and Academic Appointments Coordinator. This role will provide administrative support to the Chair's Office, ensuring the effective and efficient operation of the department.Key...

  • Assistant to the Chair and Academic Appointments Coordinator

    23 hours ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto's Temerty Faculty of Medicine is seeking an experienced and organized individual to join our team as an Assistant to the Chair and Academic Appointments Coordinator. This role will provide administrative support to the Chair's Office, ensuring the effective and efficient operation of the department.Key...

  • Academic Appointments Coordinator

    4 days ago

    Toronto, Ontario, Canada University of Toronto Full time

    {"title": "Academic Appointments & HRIS Assistant", "description": "About the Role:We are seeking a highly organized and detail-oriented individual to join our team as an Academic Appointments & HRIS Assistant. In this role, you will be responsible for coordinating the clinical faculty appointments process and academic life cycle, ensuring that all...

  • Academic Appointments Coordinator

    4 days ago

    Toronto, Ontario, Canada University of Toronto Full time

    {"title": "Academic Appointments & HRIS Assistant", "description": "About the Role:We are seeking a highly organized and detail-oriented individual to join our team as an Academic Appointments & HRIS Assistant. In this role, you will be responsible for coordinating the clinical faculty appointments process and academic life cycle, ensuring that all...

  • Academic Appointments Coordinator

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the RoleThe University of Toronto's Temerty Faculty of Medicine is seeking a highly organized and detail-oriented individual to join our team as an Academic Appointments Coordinator. In this role, you will work collaboratively with administrators to coordinate the clinical faculty appointments process and academic life cycle.Key ResponsibilitiesTrack...

  • Academic Appointments Coordinator

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the RoleThe University of Toronto's Temerty Faculty of Medicine is seeking a highly organized and detail-oriented individual to join our team as an Academic Appointments Coordinator. In this role, you will work collaboratively with administrators to coordinate the clinical faculty appointments process and academic life cycle.Key ResponsibilitiesTrack...

  • Executive Assistant to the Chair

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto's Department of History is seeking an experienced Executive Assistant to provide key support to the Chair and coordinate the academic life cycle for appointed faculty. This role plays a pivotal part in managing the Chair's time, ensuring their schedule is optimized for important priorities and decisions.Key...

  • Executive Assistant to the Chair

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto's Department of History is seeking an experienced Executive Assistant to provide key support to the Chair and coordinate the academic life cycle for appointed faculty. This role plays a pivotal part in managing the Chair's time, ensuring their schedule is optimized for important priorities and decisions.Key...

  • Executive Assistant to the Chair

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto's Department of History is seeking a highly skilled and organized Executive Assistant to provide key support to our senior leadership and coordinate the academic life cycle for appointed faculty. This role plays a pivotal part in managing and preserving the Chair's time, ensuring that his schedule is optimized for...

  • Executive Assistant to the Chair

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto's Department of History is seeking a highly skilled and organized Executive Assistant to provide key support to our senior leadership and coordinate the academic life cycle for appointed faculty. This role plays a pivotal part in managing and preserving the Chair's time, ensuring that his schedule is optimized for...

  • Academic Appointments Coordinator

    1 week ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto's Temerty Faculty of Medicine is seeking an exceptional Academic Appointments Administrator to join our team. As a key member of our department, you will play a vital role in supporting the academic appointments process, ensuring the smooth operation of our faculty appointments, and providing exceptional customer...

  • Academic Appointments Coordinator

    1 week ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto's Temerty Faculty of Medicine is seeking an exceptional Academic Appointments Administrator to join our team. As a key member of our department, you will play a vital role in supporting the academic appointments process, ensuring the smooth operation of our faculty appointments, and providing exceptional customer...

  • Academic Appointments Coordinator

    1 week ago

    Toronto, Ontario, Canada University of Toronto Full time

    {"h1": "Academic Appointments Administrator", "p": "The University of Toronto's Temerty Faculty of Medicine is seeking an experienced Academic Appointments Administrator to join our team. As a key member of our department, you will play a vital role in coordinating the academic appointments process, ensuring the completeness of documents, and providing...

  • Academic Appointments Coordinator

    1 week ago

    Toronto, Ontario, Canada University of Toronto Full time

    {"h1": "Academic Appointments Administrator", "p": "The University of Toronto's Temerty Faculty of Medicine is seeking an experienced Academic Appointments Administrator to join our team. As a key member of our department, you will play a vital role in coordinating the academic appointments process, ensuring the completeness of documents, and providing...

  • Academic Appointments Coordinator

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto's Temerty Faculty of Medicine is seeking an exceptional Academic Appointments Administrator to join our team. As a key member of our administrative staff, you will play a vital role in supporting the academic appointments process for our clinical and non-MD faculty members.Key Responsibilities:Coordinate the academic...

  • Academic Appointments Coordinator

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto's Temerty Faculty of Medicine is seeking an exceptional Academic Appointments Administrator to join our team. As a key member of our administrative staff, you will play a vital role in supporting the academic appointments process for our clinical and non-MD faculty members.Key Responsibilities:Coordinate the academic...

  • Executive Assistant to the Chair

    3 days ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto's Department of History is seeking an experienced Executive Assistant to provide key support to the Chair. This role will play a pivotal part in managing the Chair's time, ensuring their schedule is optimized for important priorities and decisions.Key Responsibilities:Coordinate the academic life cycle for appointed...

  • Executive Assistant to the Chair

    3 days ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto's Department of History is seeking an experienced Executive Assistant to provide key support to the Chair. This role will play a pivotal part in managing the Chair's time, ensuring their schedule is optimized for important priorities and decisions.Key Responsibilities:Coordinate the academic life cycle for appointed...

  • Executive Assistant to the Chair

    2 days ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto's Department of History is seeking an experienced Executive Assistant to provide key support to the Chair. This role will play a pivotal part in managing the Chair's time, ensuring their schedule is optimized for important priorities and decisions.Key Responsibilities:Coordinate the academic life cycle for appointed...

  • Executive Assistant to the Chair

    2 days ago

    Toronto, Ontario, Canada University of Toronto Full time

    About the Role:The University of Toronto's Department of History is seeking an experienced Executive Assistant to provide key support to the Chair. This role will play a pivotal part in managing the Chair's time, ensuring their schedule is optimized for important priorities and decisions.Key Responsibilities:Coordinate the academic life cycle for appointed...