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Academic Appointments Coordinator
2 months ago
Responsibilities:
* Administer the academic appointments, reappointments, and renewals process
* Provide information and guidance to leadership, program, and hospital site assistants on the university's faculty appointments, renewal processes, and any appointment-related inquiries
* Write and route documents and correspondence
* Provide support to committees, including coordinating meeting schedules, developing agendas, booking rooms, and taking minutes
* Provide formal job-related training
* Process payroll and maintain information on HRIS
* Maintain databases and generate reports
Requirements:
* Three-Year Advanced College Diploma in Business Administration or related field, or acceptable combination of equivalent experience
* Minimum three (3) years of related administrative experience, preferably in a university and/or hospital environment
* Experience interpreting and processing academic appointments
* Experience writing and editing communication materials and preparing status reports
* Demonstrated experience managing databases and generating reports
* Experience providing support to committees (i.e., taking and transcribing meeting minutes, developing agendas, making logistical arrangements)
* Experience interpreting and applying policies and procedures
* Experience providing training
* Advanced proficiency in MS Office Suite, survey tools, and content management systems
* Exceptional interpersonal and communication skills, both verbal and written
* Strong customer service skills with an ability to work both independently and effectively with faculty members and other key stakeholders
* Ability to work professionally with confidential information
* Ability to interpret requirements and develop processes and procedures
* Strong attention to detail and document management
* Solid critical thinking, interpersonal, and organizational skills
* Ability to exercise initiative, tact, discretion, problem-solving skills, and to work under pressure to meet deadlines
* Ability to deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of accuracy and quality
If you are a motivated and organized individual with a passion for providing exceptional administrative support, we encourage you to apply for this exciting opportunity.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
The University of Toronto is an equal opportunities employer and welcomes applications from diverse candidates.
Please note that the closing date for this position is 09/20/2024, 11:59PM ET.
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Amanda Di Fonzo
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
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