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Administrative Coordinator

2 months ago

Calgary, Alberta, Canada Equilibrium School Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Equilibrium School. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our school's administrative functions.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to the school's management team, including coordinating meetings, preparing agendas, and taking minutes.
    • Manage and maintain accurate and up-to-date records, files, and databases.
    • Coordinate travel arrangements, book meetings, and make travel arrangements as needed.
  • Communication and Correspondence
    • Respond to incoming correspondence, including emails, letters, and phone calls.
    • Prepare and send correspondence, reports, and other documents as required.
  • Office Management
    • Oversee the day-to-day operations of the school's administrative office, including managing supplies, equipment, and facilities.
    • Ensure the office is well-organized and maintained, and that all necessary equipment and supplies are available.
  • Team Support
    • Provide support to the school's staff, including answering phones, responding to emails, and providing general administrative assistance.
    • Assist with special projects and events as needed.
Requirements
  • Education
    • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
    • Or equivalent experience.
  • Work Experience
    • 2 years to less than 3 years of experience in an administrative role.
  • Skills and Abilities
    • Excellent communication and interpersonal skills.
    • Ability to multitask and prioritize tasks effectively.
    • Strong organizational and time management skills.
    • Proficient in Microsoft Office and other administrative software.
Working Conditions
  • Work Setting
    • Private school.
    • Various locations.
    • School or educational institution/establishment.
  • Work Hours
    • 40 hours per week.
What We Offer
  • Opportunities for Professional Growth
    • Opportunities for professional development and growth within the school.
  • Competitive Compensation and Benefits
    • Competitive salary and benefits package.