Facilities Operations Assistant

4 weeks ago

Guelph, Ontario, Canada Co-operators Full time

Company: Co-operators
Department: Facilities Operations
Employment Type: Temporary Full-Time (12 months)
Work Model: Office-Based
Language: This role operates in English.

The Opportunity:

We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society. Our team is essential to deliver on this strategy, and we prioritize our people to ensure a strong culture and development opportunities that enable our team to thrive and live our purpose.

Our national Workplace Services team aspires to provide support and expertise to our business partners to enable their success. We think innovatively and work collaboratively to deliver flexible and sustainable solutions and are committed to adding value beyond expectation.

The Facilities Coordinator acts as the first point of contact for employees, guests, vendors, and contractors. They provide general day-to-day administrative support to the office, including mail/courier services, supplies, and meeting services, ensuring the successful achievement of Facility Operations' key goals and objectives.

Decisions are related to the completion of own work. Problem-solving is task-specific and guided by established processes and procedures. Support is available when uncertainty exists.

How you will create impact:

  • Answering incoming calls and greeting guests
  • Supporting office operations, including the Health and Safety Program
  • Distributing daily mail
  • Assisting with new employee on-boarding
  • Scheduling and coordinating contractors and vendors
  • Managing group email inboxes and calendars in Outlook

How you will succeed:

  • You thrive on delivering our exceptional client experience through positive and engaging relationships; embracing accountability to achieve effective results.
  • You ensure your day-to-day actions are in harmony with the company's purpose, vision, and values even when challenged.
  • You are open and adaptable to changing conditions with a natural curiosity to explore new opportunities or innovations.
  • You value cooperative and collaborative dialogue because diverse perspectives offer more creative and productive solutions.

What you need to know:

  • Repetitive, transactional tasks where accuracy is essential.
  • Detail-oriented work that requires a high degree of mental concentration for extended periods of time.
  • You will be subject to a background check as a condition of employment, in the event you are the successful candidate.

What's in it for you?

  • Training and development opportunities to grow your career.
  • Flexible work options and paid time off to support your personal and family needs.
  • A holistic approach to your well-being, with physical and mental health programs and a supportive workplace culture.
  • Paid volunteer days to give back to your community.
  • A comprehensive total rewards package, including competitive salary, bonus, pension, and benefits.

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