Executive Assistant

4 weeks ago

Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time
Job Title: Executive Assistant, Saskatchewan Centre for Patient-Oriented Research

Job Summary: We are seeking an experienced Executive Assistant to provide high-level administrative support to the Executive Director of the Saskatchewan Centre for Patient-Oriented Research (SCPOR). The successful candidate will be responsible for managing the Executive Director's calendar, preparing correspondence, and coordinating governance committees.

Key Responsibilities:
  • Provide day-to-day organization and strategic management of the Executive Director's calendar, ensuring a balance between meeting and office/work time.
  • Ensure the Executive Director and team members are fully prepared for all commitments, including preparing background material and briefing notes.
  • Draft and prepare letters, speaking notes, presentations, and other similar documents.
  • Identify issues and risks, provide credible and complete information, and develop and implement solutions as needed.
  • Protect the integrity and reputation of SCPOR in all interactions.
Additional Responsibilities:
  • Provide administrative support and coordination for governance committees, including drafting agendas, coordinating reports, and maintaining accurate records of meetings.
  • Support ongoing communication with members, partners, and other stakeholders.
  • Support the membership renewal and onboarding process for committee members.
Requirements:
  • A relevant university degree or college diploma, or an equivalent combination of education and experience.
  • Five to seven years' experience providing executive support to a senior leader in a large organization, preferably within an academic institution.
  • Strong written and verbal communication skills, relationship building skills, and problem analysis and problem-solving skills.
  • Ability to think creatively and strategically, manage multiple initiatives with tight timelines, and maintain confidentiality and handle sensitive matters diplomatically.

How to Apply: Applications will be reviewed as received. Please submit your application, including your resume and cover letter, to [insert contact information].

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