Project Management Coordinator

7 days ago

Mississauga, Ontario, Canada Ornge Full time
Project Management Office Coordinator

Job Summary:

The Project Management Office Coordinator is a key support role that requires strong communication, coordination, presentation, and technical skills. This individual will provide centralized support to project managers on key initiatives and projects, and will be responsible for maintaining project artifacts, PMO process, and best practices.

Responsibilities:

  • Ownership of PMO website, including training, launching, updates, and maintenance
  • Investigate and introduce process improvement, automation, and maintenance of project status updates
  • Create and maintain reports on project health and status for analysis and online visualization
  • Provide centralized support to project managers on key initiatives and projects
  • Support and maintain project artifacts, PMO process, and best practices
  • Perform PMO administrative tasks, including document management, tracking project timelines, deliverables, and financials
  • Support stakeholder meetings, document minutes, and action plans
  • Collaborate with internal and external business partners
  • Coordinate meetings with Risk and Business Continuity Planning (BCP) owners
  • Distribution of appropriate materials
  • Supports preparation of reports for distribution to internal and external executive teams
  • Maintain logs for actions, issues, and decisions
  • Upload department plans to internal document management systems
  • Participating in the development, scheduling, administration of BCP exercises
  • Executing purchase requests and expense reports for the Office of the CEO teams

Qualifications:

  • Project coordination minimum experience five (5) years
  • Proven knowledge of successful project management from a support perspective
  • Bachelor's degree or equivalent in a related field (Project Management and Risk)
  • Project Management certification ex. PM or PMP certified
  • Strong relationship building
  • Excellent verbal and written communication skills
  • Strong interpersonal skills and diplomacy
  • Strong work ethic
  • Excellent time management and organizational skills
  • Attention to detail
  • Ability to adapt to changing environments and timelines
  • Creative and collaborative critical thinker
  • Excellent problem-solving abilities
  • Ability to work independently and as part of a team
  • Excellent presentation skills
  • Professional presence
  • Self-motivated and self-sufficient
  • Tact and diplomacy to maintain relationships with internal and external stakeholders
  • Strong skills and interest in technology, project management, communication, process improvement
  • Expert knowledge and use of Microsoft 365: SharePoint, Excel, Word, Project, Power Point, Teams, Power BI
  • Familiarity with risk management and Business Continuity

About Ornge:

  • Community connectors
  • Equity in healthcare
  • Strong in our convictions
  • Proud of the services we provide
  • Uplifting in our mission, values, and services

About You:

  • You're driven by the desire to make a difference
  • Excited by problem-solving, you excel at in-the-moment decision making
  • Teamwork has always been where you thrive
  • You're ready to put your skills into action in a fast-paced environment

What's Next:

  • If you're ready to uplift lives, we invite you to apply.
  • Your resume will be reviewed, and only those selected for further consideration will be contacted.
  • If you require a disability accommodation in order to participate in the recruitment process, please contact us at and request the HR Department to provide your contact information. Accommodation is available under the Human Rights Code and in accordance with the Accessibility for Ontarians with Disabilities Act.

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