Administrative Coordinator

4 weeks ago

Calgary, Alberta, Canada MD Financial Management Full time

Are you a highly organized and detail-oriented individual looking for a challenging role in a dynamic team?

In this position as an Administrative Coordinator, you will be responsible for providing exceptional support to our team by maintaining office systems, managing facilities operations, and performing reception duties.

Key responsibilities include:

  • Maintaining office systems, including network administration, telephone and voice mail programs, reference and product files, branch library, and Product & Procedures manual.
  • Leading management of facilities operations, including delivery and change management of facilities-related changes.
  • Liaising with Facilities to support leasehold improvements, lease renewals, and planned moves.
  • Performing reception duties, including answering the telephone, greeting clients, managing incoming & outgoing mail & courier, and booking client appointments.
  • Completing regional reporting requests & data analysis.
  • Managing regional administration tasks for GIC Maturity Report/Letter Generation, Cash Report Generation, and SOTI.
  • Coordinating and executing on a variety of regional initiatives, including seminars, Client Forums, and Professional Development Days, and coordinating logistics as required.
  • Assisting with branch compliance duties, including maintaining the security checklist and Business Continuity Plan.
  • Participating in various regional meetings and special projects.
  • Liaising with external partners, such as medical associations and accounting firms, for regional projects.
  • Other administrative tasks.
  • Understanding how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions.

Requirements:

  • Community college diploma in Business Administration or equivalent.
  • Three+ years' experience in an administrative or clerical position, preferably with a financial services company.
  • Working knowledge or RRSPs, RRIFs, mutual funds, and client services would be an asset.
  • Excellent computer skills, including MS Word, MS PowerPoint, and a good understanding of current corporate applications.

Desirable Skills:

  • Strong organizational skills.
  • Excellent communication skills.
  • Initiative and resourcefulness.
  • Ability to work effectively and collaboratively within a team.
  • Attention to detail.
  • Well-organized with high energy, effective communication skills.
  • Enjoys a fast-paced environment and is highly professional.
  • Team player with a desire to consistently create a positive work environment.

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