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Administrative Assistant

2 months ago

Brampton, Ontario, Canada Dr Bhandal & Associates Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Dr. Bhandal & Associates. As an Administrative Assistant in a clinic setting, you will play a vital role in supporting the day-to-day operations of our medical office.

Key Responsibilities
  • Client Communication: Interview patients to obtain case histories, schedule and confirm appointments, and maintain accurate records.
  • Administrative Tasks: Complete insurance and other claim forms, maintain filing systems, order supplies, and establish office procedures and routines.
  • Documentation and Reporting: Enter and format electronically based medical reports and correspondence, prepare spreadsheets and documents for review, and initiate and maintain confidential medical files and records.
  • Technical Skills: Proficient in MS Word, electronic mail, MS Excel, and MS Windows.
  • Area of Work Experience: Correspondence, invoices, reports and records.
  • Security and Safety: Bondable and valid driver's license required.
  • Work Environment: Fast-paced environment, work under pressure, and attention to detail.
  • Personal Suitability: Accurate, client-focused, efficient interpersonal skills, excellent oral and written communication, flexibility, initiative, judgement, organized, reliability, and team player.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Support for Persons with Disabilities: Offers mentorship, coaching, and/or networking opportunities for persons with disabilities, provides awareness training to employees, and applies accessible and inclusive recruitment policies.
  • Support for Newcomers and Refugees: Supports social and labour market integration of newcomers and/or refugees, recruits newcomers and/or refugees, and offers mentorship programs.
  • Support for Youth: Offers on-the-job training, mentorship, coaching, and/or networking opportunities for youth.
  • Support for Veterans: Offers mentorship, coaching, and/or networking opportunities for Veterans.
  • Support for Indigenous People: Offers mentorship, coaching, and/or networking opportunities for Indigenous workers, develops and maintains relationships with indigenous communities, and provides cultural competency training.
  • Support for Mature Workers: Applies hiring policies that discourage age discrimination, provides staff with awareness training, and offers mentorship, coaching, and/or networking opportunities for mature workers.
  • Support for Visible Minorities: Applies hiring policies that discourage discrimination against members of visible minorities, offers mentorship programs, and provides diversity and cross-cultural training.