Dedicated Administrative Professional Wanted for Fraser Valley Area Office

2 days ago

Abbotsford, British Columbia, Canada BC General Employees' Union (BCGEU) Full time
Company Overview

The BCGEU is one of the largest and most diverse unions in British Columbia, representing over 90,000 members across various sectors. Our union strives to provide a healthy, safe, and inclusive work environment where respect and diversity are valued assets.

We aim to eliminate barriers to member involvement and inclusion in union activities. Our commitment to social justice, equality, workplace safety, decent wages, and working conditions drives our pursuit of social, economic, and political justice.

Salary and Benefits

This exciting opportunity comes with a competitive salary of $35.72 - $38.51 per hour, based on Grade Level 3 – MoveUp Agreement. The full-time position offers 32 hours of work per week, spread across four days, at the Fraser Valley Area Office location.

BCGEU also offers an excellent benefits package, including wellness programs, recognition initiatives, and opportunities for professional growth and development. As a dedicated administrative professional, you will be rewarded with a comprehensive compensation package that reflects your value to our organization.

Job Description

We seek a highly organized and detail-oriented individual to join our Fraser Valley Area Office team as an Administrative Assistant. Reporting to the Senior Departmental Clerk and Director, you will provide administrative support across various functions, including document processing, meeting coordination, travel arrangements, and maintaining filing systems.

Your key responsibilities will include:

  • Processing and drafting documents such as letters, minutes, reports, and bargaining proposals
  • Managing deadlines for grievances, notices to bargain, and appeals to ensure timely action
  • Providing visitor and phone support, responding to incoming calls and walk-in visitors, and offering necessary assistance and information
  • Assisting the component/local executive with administrative tasks, coordination, and support as needed
  • Coordinating and preparing materials for strike/ratification votes, ensuring smooth execution
  • Booking meeting rooms, travel arrangements, and accommodations for staff and events
  • Prioritizing and managing incoming mail, ensuring prompt distribution and follow-up
  • Maintaining organized filing systems and bring-forward systems to track key documents and deadlines

To succeed in this role, you will require:

  • 2-4 years of administrative experience in a similar position
  • High school graduation, supplemented by administrative training or relevant coursework
  • Proficient in Microsoft Word and Excel (intermediate to advanced skills)

You will possess excellent organizational skills, attention to detail, and the ability to prioritize tasks effectively. Strong communication and interpersonal skills are essential, along with the capacity to work independently and collaboratively as part of a team. Experience with database management is an asset.

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