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Event and Communications Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Alumni Relations and Communications Coordinator to join our team at the University of Toronto's Temerty Faculty of Medicine. As a key member of our Advancement Office, you will play a critical role in executing in-person and virtual alumni relations events that enhance alumni affinity to our faculty and its academic units.
Key Responsibilities- Act as a primary point of contact for internal and external stakeholders, disseminating event-related information and supporting departmental alumni relations communications by monitoring requests for departmental communications, reviewing and editing materials.
- Determine logistical details and activities for events and/or programming, and coordinate event schedules.
- Determine and coordinate the logistics required for the implementation of communication initiatives, including receiving requests, pulling recipient lists from our constituent database, editing content and facilitating approvals.
- Assess client needs and make recommendations on event logistics and communications needs; Liaise with clients and vendors to resolve minor complaints and address issues.
- Conduct post-event evaluation, feedback, analysis and recommendations for changes; generate reports and maintain information on digital platforms.
- Perform financial responsibilities by making minor purchases and collaborating on cost estimates.
- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum three years of related experience in a combination of coordinating events, communication, and outreach activities.
- Demonstrated experience coordinating logistics for in-person and virtual events.
- Demonstrated experience with enterprise video communication platforms (e.g. Zoom, MS Teams).
- Demonstrated experience maintaining and amplifying information on digital platforms in a professional setting.
- Demonstrated experience conducting post-event evaluations and analysis, and generating reports.
- Experience coordinating meeting schedules, agendas, materials, action and follow-up items.
- Excellent computer skills; advanced proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with online registration software (Eventbrite).
- Familiarity setting up audio/video equipment.
- Ability to work effectively individually and within a team environment while coordinating tasks and events showing creativity, initiative and strong judgement.
- Exceptional decision making, problem solving and time management skills as well as excellent attention to detail.
- Strong organizational skills including the ability to balance competing priorities and work under pressure to specific deadlines.
- Excellent interpersonal and communication skills, including verbal and written.
- Professional demeanor with a strong customer service orientation.
- Demonstrated tact and discretion with ability to maintain confidentiality.
- Experience with alumni engagement events and communications.
The University of Toronto is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors. Our Temerty Faculty of Medicine is a critical part of this success, and we are committed to excellence and impact in all that we do.
What We OfferWe offer a dynamic and supportive work environment, with opportunities for professional growth and development. If you are a motivated and detail-oriented individual who is passionate about alumni relations and communications, we encourage you to apply for this exciting opportunity.
