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Administrative Assistant

2 months ago

Markham, Ontario, Canada Affinity Mortgage Solutions Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Affinity Mortgage Solutions Inc. as a Legal Support professional.

Key Responsibilities
  • Schedule and Confirm Appointments

Coordinate and schedule appointments with clients, attorneys, and other stakeholders to ensure seamless communication and timely meetings.

Establish Office Procedures and Routines

Develop and implement efficient office procedures and routines to maintain a productive and organized work environment.

Review and Proofread Documents

Thoroughly review and proofread documents, correspondence, and other materials to ensure accuracy, compliance with legal procedures, and adherence to company standards.

Manage Contracts and Correspondence

Effectively manage contracts, correspondence, and other documents, ensuring timely completion and adherence to company policies.

Provide Administrative Support

Provide administrative support to the legal team, including answering phone calls, responding to emails, and performing other tasks as needed.

Compile Data and Statistics

Compile and analyze data, statistics, and other information to support business decisions and improve operational efficiency.

Train and Develop Team Members

Train and develop other team members to ensure they have the necessary skills and knowledge to perform their duties effectively.

Maintain Office Supplies and Inventory

Order and maintain office supplies and inventory to ensure a well-stocked and organized workspace.

Advise Senior Management

Provide advice and guidance to senior management on administrative matters, ensuring alignment with company policies and procedures.

Record and Prepare Meeting Minutes

Record and prepare meeting minutes, ensuring accurate and timely documentation of discussions and decisions.

Plan and Organize Daily Operations

Plan and organize daily operations, ensuring a smooth and efficient workflow.

Requirements
  • Education: College/CEGEP
  • Experience: 1 to less than 7 months
  • Language: English
  • Work Hours: 40 hours per week