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Administrative Support Specialist

2 months ago

Richmond, British Columbia, Canada Time Education Inc. Full time
About the Role

We are seeking an experienced Administrative Coordinator to join our team at Time Education Inc. The successful candidate will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Procedures
    • Develop and implement new administrative procedures to improve efficiency and productivity.
    • Review and evaluate existing administrative procedures to ensure they are effective and up-to-date.
  • Work Priorities and Deadlines
    • Establish and prioritize work tasks to ensure deadlines are met.
    • Monitor and evaluate the progress of administrative tasks to ensure they are completed on time.
  • Record Management
    • Administer policies and procedures related to the release of records in accordance with government access to information and privacy legislation.
  • Office Services
    • Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Financial Management
    • Assist in the preparation of the operating budget and maintain inventory and budgetary controls.
  • Reporting and Communication
    • Assemble data and prepare periodic and special reports, manuals, and correspondence.
  • Staff Development
    • Train staff on administrative procedures and policies.
  • Office Administration
    • Oversee and coordinate office administrative procedures.
    • Monitor and evaluate administrative procedures to ensure they are effective and efficient.
Support for Newcomers and Refugees
  • Offer mentorship programs that pair newcomers and/or refugees with experienced employees.
Support for Youths
  • Offer on-the-job training tailored to youth.
Support for Indigenous People
  • Offer mentorship, coaching, and/or networking opportunities for Indigenous workers.

Work Term: Permanent

Work Language: English

Hours: 40 hours per week