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Office Coordinator

2 months ago

Winnipeg, Manitoba, Canada WaterBlu Cleaning Corporation Full time
Position Overview

The Administrative Assistant at WaterBlu Cleaning Corporation plays a crucial role in ensuring the smooth operation of our office. This is a permanent position requiring a commitment of 40 hours per week.

Work Environment
  • Language of Work: English
  • Work Hours: 40 hours per week
Educational Requirements

Candidates should possess a college, CEGEP, or other non-university certificate or diploma from a program lasting between 3 months to less than 1 year.

Key Responsibilities
  • Manage and oversee budget planning and expenditure tracking.
  • Develop and enforce organizational policies and procedures.
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Supervise the classification and evaluation of job roles.
  • Coordinate and confirm appointments effectively.
  • Implement training and development initiatives.
  • Handle telephone communications and relay messages appropriately.
  • Analyze employee data and provide insights.
  • Respond to electronic inquiries in a timely manner.
  • Develop and execute communication strategies.
  • Compile and analyze data, statistics, and relevant information.
  • Prepare comprehensive reports for management review.
  • Provide guidance to senior management on various matters.
  • Address employee inquiries and resolve complaints.
  • Order and manage office supplies and inventory.
  • Negotiate collective agreements on behalf of the organization.
  • Facilitate staff consultations and grievance procedures.
  • Organize travel arrangements and itineraries.
  • Welcome visitors and direct them to appropriate contacts.
  • Establish and maintain both manual and digital filing systems.
  • Type and proofread various documents and correspondence.
  • Conduct data entry tasks accurately.
  • Deliver exceptional customer service.
  • Maintain and oversee the digital database.
  • Perform basic bookkeeping duties as required.
  • Provide ongoing support to clients post-sale.
  • Plan, organize, direct, control, and evaluate daily operations.
Supervisory Responsibilities

Responsible for overseeing a team of 5-10 individuals.

Technical Skills

Proficiency in the following software is essential:

  • MS Excel
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Electronic mail systems
Specialization Areas
  • Correspondence management
  • Report and record maintenance
  • Contract administration
Personal Attributes
  • Strong multitasking abilities
  • Sound judgment
  • Highly organized
  • Team-oriented
  • Effective time management skills
  • Quick learner
Experience Requirements

A minimum of 2 years to less than 3 years of relevant experience is required.

Additional Benefits

Free parking is available for employees.