Administrative Coordinator

5 days ago

Surrey, British Columbia, Canada A1 Promotions Ltd Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at A1 Promotions Ltd. As an Administrative Assistant, you will play a vital role in supporting our day-to-day operations and ensuring the smooth running of our business.

Key Responsibilities
  • Supervision and Coordination
    • Supervise and coordinate the work of other administrative staff members to ensure efficient workflow and productivity.
  • Scheduling and Organization
    • Schedule and confirm appointments, meetings, and events, ensuring timely and effective communication with stakeholders.
  • Communication and Correspondence
    • Answer and respond to telephone calls, emails, and other correspondence in a professional and courteous manner.
  • Administrative Support
    • Provide administrative support to senior staff members, including preparing reports, presentations, and other documents.
  • Inventory Management
    • Order and maintain office supplies, ensuring adequate stock levels and efficient inventory management.
  • Travel Arrangements
    • Arrange travel, itineraries, and make reservations as required.
  • Document Preparation
    • Prepare and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Personal Qualities
    • Ability to multitask and prioritize tasks effectively.
    • Organized and methodical approach to work.
    • Team player with excellent communication skills.
    • Client-focused and quick to learn.
  • Experience
    • 1 to less than 7 months of experience in an administrative role.
    • Permanent employment with a regular working week of 35 to 37 hours.
    • Fluent in English as the primary language of work.

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