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Records Management Specialist
2 months ago
The Records Management Coordinator will be responsible for accurately controlling, processing, tracking, and distributing critical engineering documentation received/issued to/from vendors/customer for nuclear/thermal projects and sales orders.
Key Responsibilities:- Review documents/transmittals for discrepancies upon receipt.
- Update database when documents are returned from internal review and documents are formally issued to customers/vendors via Letter of Transmittals.
- Verify requested changes have been made when revisions to documents are submitted from vendors.
- Generate various expediting reports to customers/PMs, IRAs, SM, etc.
- Issue letters of transmittal to customers/vendors and ensure documents submitted reflect the letter's content.
- Prepare/maintain customer/vendor files in a structured format for ease of retrieval by project team during contract life and keep the files readily available and accurate for internal/external auditors.
- Project technical/customer/vendor/BWXT Canada Limited files are prepared and scanned electronically (PDF), stored in electronic folders, authenticated and OCR as per QAM Section 17, QOP-012 and QCI.
- Upon return from Micrographics, film is verified and database updated to identify roll of film records so that they may be located. Records no microfilmed are integrated with microfilmed records and database update. Identifying box number original records are located should they be recalled.
- Issue uncontrolled documents to various vendors and maintain record in database. When quotations are received from vendor, distribute to appropriate buyer and engineer. When quote becomes an order and vendor is selected, obtain purchase order number for the various vendor technical specifications and issue controlled documents to vendor.
- Ensure Engineering revises VTS when the have requested additional documents be submitted to a vendor.
- Retrieve files stored offsite as required and then ensure all contents are scanned (PDF), authenticated and OCR.
- Electronic documents sent to the customer and vendor or received may require the use of SharePoint due to file size or contract requirements.
- BWXT Drawings that are required to be sent to the customer are transmitted to Project Services via PDM in Workflow.
- Minimum of 2 years Record Management experience and Access software (business and Database) concepts experience, including Visual Basic programming.
- Knowledge of departmental procedures and their applications, document control concepts, electronic document management systems (Windchill), business systems, MS Office, Adobe Acrobat, Myriad, AutoCad Mechanical and AutoCad 2000, reprographic and scanning equipment and the organization's structure and interface.
The base salary range for this position is expected to be between $46,000 and $66,000 per year. The total compensation package for this position may also include other elements, such as an annual cash incentive in addition to a full range of medical, retirement, and/or other benefits.
About BWXT:BWXT Canada Ltd. is a leading provider of nuclear technology solutions. We are committed to fostering an accessible, fair, and inclusive environment where all employees are able to access goods while being respected and supported. If you require accommodations during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made.
