Event Planning Coordinator

6 days ago

Calgary, Alberta, Canada Mag Events Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Event Planning Coordinator to join our team at Mag Events Ltd. as an Event Coordinator.

Key Responsibilities
  • Develop Marketing and Communication Plans

Design and implement effective marketing and communication strategies to promote events and engage with stakeholders.

Develop Media Strategies and Public Relations Activities

Research and develop media strategies to secure media coverage and build relationships with key stakeholders.

Arrange for Shipping, Receiving, and Storage

Coordinate the logistics of event materials, equipment, and supplies, ensuring timely delivery and storage.

Coordinate Media Services

Arrange for media services, including audio-visual equipment, lighting, and sound, to ensure a seamless event experience.

Coordinate Set-ups, Staging, Seating, Parking, Communication Systems, and Other Details for Special Events

Oversee the setup and coordination of event spaces, including seating, parking, and communication systems, to ensure a smooth event experience.

Confirm and Coordinate Speakers

Confirm speaker details, including travel arrangements, accommodations, and presentation materials, to ensure a successful event.

Implement Registration Systems

Design and implement registration systems, including online registration and on-site check-in, to ensure accurate attendee tracking.

Implement Social Programs, Food and Beverage, Transportation, and Other Services

Coordinate social programs, food and beverage services, transportation, and other event services to ensure a memorable experience for attendees.

Set Up and Monitor, or Arrange for the Setting Up and Monitoring of Multi-Media Equipment

Ensure the proper setup and operation of multi-media equipment, including audio-visual systems, lighting, and sound.

Research and Design Special Events Programs

Research and design special events programs, including agendas, schedules, and itineraries, to ensure a successful event.

Supervision
  • 5-10 People

Supervise a team of 5-10 people, providing guidance and support to ensure a successful event.

Transportation/Travel Information
  • Willing to Travel

Be willing to travel for events, conferences, and meetings, as required.

Work Conditions and Physical Capabilities
  • Attention to Detail

Ensure attention to detail in all aspects of event planning, including logistics, marketing, and communication.

Work Under Pressure

Work effectively under pressure, managing multiple tasks and deadlines to ensure a successful event.

Fast-Paced Environment

Work in a fast-paced environment, adapting to changing circumstances and priorities as needed.

Overtime Required

Be willing to work overtime, as required, to ensure the success of events and meetings.

Personal Suitability
  • Client Focus

Provide exceptional client service, ensuring a positive experience for attendees and stakeholders.

Organized

Be highly organized, with excellent time management and prioritization skills.

Team Player

Work collaboratively as part of a team, providing support and guidance to colleagues as needed.

Experience
  • 2 Years to Less Than 3 Years

Have at least 2 years of experience in event planning, coordination, or a related field.

Durée de l'Emploi: Permanent

Be willing to commit to a permanent role, with opportunities for growth and development.

Langue de Travail: Anglais

Be fluent in English, with excellent communication and interpersonal skills.

Heures de Travail: 35 to 40 Hours per Week

Work a standard 35-40 hour week, with occasional overtime as required.

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