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Property Administrator Assistant
2 months ago
RioCan is a leading Real Estate Investment Trust (REIT) in Canada, with a portfolio of retail-focused properties in major markets. We're seeking an experienced Property Administrator to join our team, providing administrative support and ensuring smooth day-to-day operations of our properties.
Key Responsibilities- Assist Property Managers in collecting and entering monthly rents and tenant sales in our property management system.
- Reconcile tenant accounts and prepare statements, ensuring accuracy and timeliness.
- Provide administrative support to Property Managers, including maintaining tenant files, tracking vendor insurance, and updating utility accounts.
- Prepare correspondence and distribute tenant letters as needed, ensuring clear and concise communication.
- Record meeting minutes and assist in resolving tenant issues, including reviewing and interpreting tenant leases.
- Assist in resolving day-to-day issues, providing additional support as required.
- Maintain accounting and invoicing procedures, including processing supplier invoices and preparing monthly tenant service invoices.
- Assist Property Managers with preparation and tracking of annual budgets, obtaining necessary reports.
- Perform other duties and projects as required, contributing to the success of our team.
- College diploma or certificate in Office Administration.
- Minimum 3 years of relevant experience in an administrative role, with exposure to Accounts Receivable/Accounts Payable.
- Proven customer service and communication skills, with the ability to work effectively with tenants and internal stakeholders.
- Strong computer skills, with proficiency in Microsoft Office, including Word, Excel, and Outlook.
- Proven organizational skills, with the ability to meet deadlines and prioritize tasks.
- Ability to work independently and as part of a team, with a focus on collaboration and communication.
- Experience with property management systems, such as Yardi, is an asset.
RioCan is a dynamic and fast-paced company, committed to creating a diverse and inclusive work environment. We value different voices and perspectives, and appreciate the unique backgrounds and identities that our employees bring to their work. We offer a comprehensive benefits package, including health and dental benefits, a healthcare spending account, and a retirement program. We also provide opportunities for professional growth and development, including continuing education reimbursement and mentorship programs.
