Maintenance Coordinator

4 weeks ago

Edmonton, Alberta, Canada AFD Petroleum Full time

Job Summary

The Maintenance Coordinator plays a pivotal role in ensuring the optimal performance and upkeep of our fleet. This position involves a diverse range of responsibilities, including monitoring fleet status, generating reports, scheduling maintenance, and maintaining comprehensive records. Key duties encompass overseeing fleet-related maintenance tasks such as tracking DVIRs and service intervals for all trucks and trailers, coordinating repairs, and managing maintenance activities. The Maintenance Coordinator is also responsible for monitoring costs and ensuring that all equipment meets the operational needs of our terminals. Serving as the vital link between dispatch, drivers, and shops across all our terminals, the Maintenance Coordinator ensures seamless communication and efficient maintenance operations.

Essential Functions

  • Collaborate with all terminals, the Edmonton shop, Lead Hands, and dispatch group to ensure seamless communication and efficient maintenance operations.
  • Manage unit information records, including make/model/CVIP/VKIP-UC/Meter Calibration/standard component list, to ensure accuracy and completeness.
  • Oversee unit maintenance records, both paper and digital, to ensure compliance and efficiency.
  • Assist with weekly KPI reports to provide insights into fleet performance and maintenance activities.
  • Monitor, report, and plan all required inspection expiries, including CVIP/VKIP-UC/Meter Calibration, to ensure timely completion.
  • Coordinate with Operations and Shop to project scheduling of all required inspections, ensuring efficient use of resources.
  • Monitor unit hours of service and schedule Preventative Maintenance to prevent equipment downtime.
  • Coordinate upcoming unit Preventative Maintenance with Operations and Shop to ensure timely completion.
  • Work with outside vendors to schedule equipment into various shops and ensure that timelines are met.
  • Audit the quality of work completed by outside shops and make recommendations to the management group.
  • Daily monitoring and reporting of equipment status, including out of service, in repair, estimated downtime, and readiness update.
  • Daily monitoring of DVIR defects reported and providing summary reports to ensure prompt resolution.
  • Coordinate with Operations and Shop to schedule DVIR defect repairs and ensure timely completion.
  • Update resolved defects on Samsara DVIR reports to maintain accurate records.
  • Review and audit service tickets to ensure that work assigned is completed in a timely fashion.
  • Prioritize and schedule work in the shop based on availability and requirements.
  • Work with management to identify shortfalls and improve efficiency within the shop.
  • Other related duties as required or assigned.

Key Skills

  • Advanced knowledge of MS Excel and email required.
  • Be mechanically inclined to effectively manage equipment maintenance.
  • Professional written and verbal communication skills to ensure seamless communication with team members.

Experience

2+ years' experience working as a mechanic, dispatcher, or related field.

Transportation industry knowledge and experience an asset.

Must have a valid driver's license and clean driver's abstract.

Education

High School Diploma or GED required.

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