Maintenance Coordinator

1 month ago

Edmonton, Alberta, Canada AFD Petroleum Full time

Job Summary

The Maintenance Coordinator plays a pivotal role in ensuring the optimal performance and upkeep of our fleet. This position involves a diverse range of responsibilities, including monitoring fleet status, generating reports, scheduling maintenance, and maintaining comprehensive records. Key duties encompass overseeing fleet-related maintenance tasks such as tracking DVIRs and service intervals for all trucks and trailers, coordinating repairs, and managing maintenance activities. The Maintenance Coordinator is also responsible for monitoring costs and ensuring that all equipment meets the operational needs of our terminals. Serving as the vital link between dispatch, drivers, and shops across all our terminals, the Maintenance Coordinator ensures seamless communication and efficient maintenance operations.

Essential Functions

  • Collaborate with all terminals, the Edmonton shop, Lead Hands, and dispatch group to ensure effective communication and coordination.
  • Manage and maintain accurate unit information records, including make/model/CVIP/VKIP-UC/Meter Calibration/standard component list.
  • Oversee and maintain unit maintenance records, both paper and digital.
  • Assist in generating weekly KPI reports to track performance and identify areas for improvement.
  • Monitor, report, and plan all required inspection expiries, including CVIP/VKIP-UC/Meter Calibration.
  • Coordinate with Operations and Shop to schedule all required inspections and ensure timely completion.
  • Monitor unit hours of service and schedule Preventative Maintenance to prevent downtime and ensure optimal performance.
  • Coordinate upcoming unit Preventative Maintenance with Operations and Shop to ensure seamless execution.
  • Work with outside vendors to schedule equipment into various shops and ensure timely completion.
  • Audit the quality of work completed by outside shops and provide recommendations to the management group.
  • Monitor and report equipment status, including out of service, in repair, estimated downtime, and readiness updates.
  • Monitor DVIR defects reported and provide summary reports to stakeholders.
  • Coordinate with Operations and Shop to schedule DVIR defect repairs and ensure timely completion.
  • Update resolved defects on Samsara DVIR reports.
  • Review and audit service tickets to ensure timely completion and accuracy.
  • Prioritize and schedule work in the shop based on availability and requirements.
  • Work with management to identify shortfalls and improve efficiency within the shop.
  • Perform other related duties as required or assigned.

Key Skills

  • Advanced knowledge of MS Excel and email required.
  • Be mechanically inclined and able to work with various equipment and systems.
  • Professional written and verbal communication skills to effectively collaborate with team members and stakeholders.

Experience

2+ years' experience working as a mechanic, dispatcher, or related field.

Transportation industry knowledge and experience an asset.

Must have a valid driver's license and clean driver's abstract.

Education

High School Diploma or GED required.

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