Workforce Planning and Scheduling Lead

3 weeks ago

Vancouver, British Columbia, Canada Invictus Games Vancouver Whistler 2025 Full time
About the Role

The Invictus Games Vancouver Whistler 2025 is seeking a highly organized and detail-oriented Workforce Planning and Scheduling Lead to join our team. As a key member of our workforce team, you will be responsible for managing all administrative elements related to the support of our workforce, including staff, volunteers, and contractors.

Key Responsibilities
  • Collaborate with Functional Area (FA) leads to understand volunteer staffing needs
  • Manage workforce planning data and change management process
  • Manage training session invites and RSVPs
  • Utilize Rosterfy scheduling software to create, update, and maintain the workforce schedule
  • Assist in management of volunteer roster information within Rosterfy
  • Facilitate the process for requesting and approving shift changes, time-off requests, and substitutions
  • Communicate schedule updates to all relevant parties
  • Adhere to all relevant regulations, safety protocols, and organizational policies related to workforce
Requirements
  • 2 years proven experience in workforce scheduling, preferably in the major events or sports industry
  • Proficiency in scheduling software or tools (Rosterfy is an asset)
  • Strong organizational skills with the ability to multitask and prioritize competing demands
  • Excellent communication and interpersonal skills with the ability to collaborate effectively with diverse teams
  • Attention to detail and accuracy in managing schedules and data
  • Flexibility to adapt to changing priorities and unforeseen circumstances during the event
  • Knowledge of labour laws, regulations, and best practices in workforce management
  • Commitment to diversity, equity, and inclusion in all aspects of event planning and execution
What We Offer

The Invictus Games 2025 is an equal opportunity employer. We actively seek to promote a workplace culture that fosters mutual respect, collaboration, and open communication among all employees. As a member of our team, you will have the opportunity to work on a unique and exciting project, develop your skills and expertise, and be part of a diverse and inclusive team.

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