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Project Coordinator, Humanitarian Initiatives

3 months ago

Vancouver, British Columbia, Canada Cooperation Canada Full time

Position Overview
Under the guidance of the Director of Programs, the Project Coordinator plays a pivotal role within the Program Team, overseeing a range of humanitarian initiatives supported by institutional funding.

Key Responsibilities
The Project Coordinator is tasked with:

  • Contributing to the development of proposals and project frameworks.
  • Managing the execution of projects in collaboration with partners.
  • Providing expert guidance on results-based management (RBM) and monitoring and evaluation (M&E) practices.
  • Coordinating comprehensive financial and narrative reporting for funding bodies.

The role demands proficiency in navigating complex environments and fostering strong relationships with donors, partners, and other stakeholders.

Qualifications
Applicants should possess:

  • A Master's degree or equivalent in a relevant discipline.
  • A solid understanding of contemporary international development and humanitarian assistance theories, policies, and practices.
  • Familiarity with Global Affairs Canada (GAC) and its current development strategies and tools.
  • Strong analytical and research capabilities.
  • Experience in managing intricate international assistance projects with annual budgets exceeding $1 million.
  • Expertise in RBM and M&E methodologies across various sectors, including the ability to empower implementing partners to utilize these tools in alignment with donor expectations.
  • A track record of crafting successful funding proposals for GAC or other institutional entities.
  • An understanding of the dynamics of international NGOs and funding organizations.

Technical Skills
Essential skills include:

  • Exceptional written and verbal communication abilities in English.
  • Fluency in French is considered an asset.
  • The capacity to review, analyze, and synthesize information to produce high-quality project documentation, including donor reports and other deliverables.
  • Above-average proficiency in computer applications, including data analysis, project management software, and Microsoft Office.
  • The ability to communicate technical information confidently and effectively.

Project Management Responsibilities
The Project Coordinator will:

  • Provide technical assistance and capacity-building support to partners and stakeholders, including guidance on grant acquisition, assessments, and reporting.
  • Ensure adherence to all aspects of funding agreements with institutional donors and project agreements with partners, particularly regarding financial management and reporting.
  • Collaborate with the Finance Department and other stakeholders on financial matters, including budgeting, forecasting, and external audits as necessary.
  • Lead the preparation of high-quality submissions to funding bodies, including proposals, results reporting, and financial documentation, ensuring input from partner staff and the Finance Department.
  • Oversee the monitoring and evaluation of projects utilizing Results-Based Management tools.
  • Manage forecasting, reporting, and delivery of budget lines within project budgets in coordination with the Finance Department.
  • Travel to project sites as required.
  • Assist in the development of funding proposals for institutional support and provide support to other Program Managers in proposal development and review.
  • Represent the organization and its partners in networks and working groups to enhance visibility and create learning opportunities.
  • Support learning initiatives with partners and colleagues to enhance staff skills and improve operational performance.