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Bilingual Executive Coordinator

3 months ago

Montreal, Quebec, Canada TOTEM recruteur de talent Full time

Company Overview: TOTEM recruteur de talent is a prominent administrative management firm, celebrated for fostering an outstanding workplace culture in Canada.

Position: Bilingual Executive Assistant

Location: South Shore
Salary: $60K-$68K/year, commensurate with experience
Employment Type: Permanent

This role requires a bilingual executive assistant to support the office of the President and Executive Vice President, working closely with the President's assistant. The organization provides flexibility for remote work on non-meeting days while requiring onsite attendance during meetings and committee sessions.

Key Responsibilities:

  • Engage in ongoing project monitoring alongside the assistant team
  • Facilitate meeting arrangements for the President and VP of Strategy
  • Coordinate select corporate events
  • Organize management committees and board meetings
  • Occasionally take minutes during meetings
  • Format and proofread various documents and reports
  • Manage expense accounts
  • Arrange travel logistics for the President and VP
  • Ensure timely follow-up on project deadlines

Qualifications:

  • Bachelor's degree in Business Administration or a related field
  • A minimum of 10 years of experience in an executive assistant capacity
  • Fluency in both French and English*
  • Proficient in Microsoft Office Suite
  • Advanced skills in presentation software (PowerPoint or similar)
  • Exceptional written and verbal communication abilities

Essential Soft Skills:

  • Meticulous attention to detail and strong organizational capabilities
  • Ability to work efficiently with excellent organizational skills
  • Comfortable using various technology tools
  • Strong adaptability and communication skills
  • Interpersonal effectiveness
  • Proactive and solution-oriented mindset
  • Ability to maintain discretion

Position Details:

  • 35 hours per week
  • Remote work option available, with onsite attendance required for meetings and committees (approximately once a week)
  • Comprehensive benefits package offered
  • Free parking available on-site

*Proficiency in English is necessary for interactions with international clients.