Bilingual Project Coordinator

1 month ago

Montreal, Quebec, Canada Odgers Berndtson Full time
Job Title: Bilingual Project Coordinator

Odgers Berndtson is seeking a highly motivated and detail-oriented Bilingual Project Coordinator to join our team in Montréal. As a key member of our Executive Search and Leadership Advisory Practices, you will play a crucial role in coordinating projects, preparing reports, and providing administrative support to our Partners.

Key Responsibilities:
  • Coordinate multiple recruitment and assessment processes from beginning to end, ensuring timely and accurate communication with clients and candidates.
  • Manage projects and candidate activity, tracking information through our database and reporting tools, and providing regular updates to stakeholders.
  • Own interview scheduling with candidates and clients, ensuring a smooth and professional experience.
  • Liaise with clients and candidates, arranging interviews and business development meetings, and providing exceptional customer service.
Document Management:
  • Write and edit briefing documents, candidate reports, interview guides, search reports, proposals, and RFPs in both official languages, ensuring accuracy, clarity, and consistency with our brand guidelines.
  • Proofread proposals and other client material for accuracy, clarity, readability, and tone, ensuring that all documents reflect our high standards.
  • Ensure client-facing documents across all formats are accurate, adhere to internal quality standards, and are delivered in a timely manner.
Administrative Support:
  • Provide day-to-day administrative support to our office, including welcoming clients, candidates, and visitors, and ensuring a smooth and professional experience.
  • Support other team members as needed, providing timely answers to requests and working closely with our other Project Coordinator in the Montréal office.
  • Participate in special projects and perform other duties as assigned, demonstrating flexibility and a willingness to learn and grow.
Qualifications:
  • Education and Experience: University/college graduate or commensurate experience, with a minimum of 3-5 years providing administrative support at the senior level within a professional services or executive search firm.
  • Communication Skills: Impeccable written and verbal French and English communication skills, with the ability to compose and initiate various forms of correspondence in both official languages.
  • Technical Skills: Proficient knowledge of MS Office, with a working knowledge of Salesforce database an asset.
Desired Characteristics:
  • Administrative Support: Demonstrated proficiency in supporting senior executives within a professional services or executive search firm, showcasing sound judgment and maintaining composure under pressure.
  • Organization and Reliability: Process ownership and the motivation to deliver consistently, stay on top of the workload, and keep the team on schedule with deliverables.
  • Time Management: Ability to handle work from multiple stakeholders in a fast-paced, deadline-driven environment, with solid organizational skills and the ability to execute responsibilities promptly and efficiently.
  • Attention to detail: Strong follow-through capabilities and high attention to detail.
  • Flexibility: Exhibits flexibility and high-level organizational skills, with the capacity to easily shift priorities.
  • Sense of initiative: A self-starter with an entrepreneurial mindset, ready to take on tasks independently, and able to anticipate issues and respectfully challenge.
  • Service-oriented: A strong commitment to customer service and a willingness to go above and beyond to create positive relationships and build trust with colleagues, clients, and candidates.
  • Analytical and Research Skills: Strong analytical and research skills to make informed decisions, track assignments, and provide insights for creating reports and proposals.

Odgers Berndtson is an equal opportunity employer and is committed to diversity and inclusion. We welcome applications from all qualified candidates and are committed to creating a workplace that is inclusive and respectful of all employees.

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