Event Operations Coordinator

2 months ago

Coquitlam, British Columbia, Canada Douglas College Full time
About the Role

This position plays a key role in the delivery of Athletics & Recreation events, including Game Day Operations. The successful candidate will operate within a student-centered framework to enhance student engagement, enrich the student experience, and foster an environment for student success.

Key Responsibilities
  • Plan, coordinate, and facilitate the delivery of Athletics & Recreation related events, activities, and Game Day operations.
  • Develop processes to ensure proficient execution of events, activities, and Game Day Operations.
  • Develop operational relationships with internal and external stakeholders to adhere to College SOPs, procedures, and protocols.
  • Liaise with the Athletics staff to organize and arrange promotional activities leading up to, during, and following the event(s).
  • Provide direction to Game Day staff to ensure the delivery of a first-class event characterized by exceptional customer service, a family-friendly event atmosphere, and a professional work environment.
  • Provide leadership and support the ongoing development of students.
  • Liaise with campus Security on documentation for any accidents, incidents, injuries, or security-related matters that occur during the event.
  • Generate and communicate statistical reports in compliance with sport governing body requirements.
  • Ensure a safe environment, facility, and equipment for participants, spectators, and staff.
  • Monitor and report on event attendance, ticket sales, and gate and concession revenue.
  • Generate weekly financial reporting and perform cash handling, in adherence to the College's SOPs.
  • Contribute to a team environment by working collaboratively and respectfully with all stakeholders.
  • Maintain and file documentation and records according to specified requirements.
Requirements
  • Post-secondary education is an asset.
  • Available to work during evenings, weekends, holidays on and off campus.
  • Demonstrated ability to lead, motivate, and inspire students aged 17-25.
  • Strong communication, time management, and organizational skills.
  • Strong computer skills with proficiency in a variety of computer applications.
  • Ability to attend meetings as requested.
  • Demonstrated ability to initiate, organize, and lead Athletics-specific activities is an asset.
  • Other related duties as assigned.
  • Access to a vehicle and Class V BC Driver's License is required for the transportation of game day/event equipment.

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