Information Management Specialist

2 weeks ago

Richmond, British Columbia, Canada Holinova Technology Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Information Management Specialist to join our team at Holinova Technology Ltd. As an Information Management Specialist, you will play a critical role in ensuring the accuracy, completeness, and accessibility of our records and information assets.

Key Responsibilities
  • Develop Document Inventories: Create and maintain comprehensive inventories of our records and documents, ensuring that they are properly classified, coded, and stored.
  • Classify and Manage Records: Apply established records management policies and procedures to classify, code, cross-reference, log, and store records, ensuring that they are easily accessible and retrievable.
  • Compile Statistics and Reports: Analyze and compile statistics and reports on activities within records management services, providing insights and recommendations for process improvements.
  • Implement Records Management Plans: Develop and implement records classification, retention, and disposal scheduling plans, ensuring compliance with regulatory requirements and organizational policies.
  • Label and Transfer Information Files: Label, prepare, and transfer information files according to established records management life-cycle procedures and schedules, ensuring that they are properly stored and maintained.
  • Maintain Access Lists: Maintain access lists for security-classified records, ensuring that only authorized personnel have access to sensitive information.
  • Operate Information Retrieval Systems: Operate information retrieval systems to research and extract records, providing timely and accurate responses to requests.
Computer and Technology Knowledge
  • MS Office: Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
  • Computer-Assisted Records Management System: Experienced in using computer-assisted records management systems to manage and maintain records.
Work Conditions and Physical Capabilities
  • Attention to Detail: Possess excellent attention to detail, ensuring accuracy and completeness in all tasks and responsibilities.
  • Fast-Paced Environment: Ability to work in a fast-paced environment, prioritizing tasks and managing multiple projects simultaneously.
  • Work Under Pressure: Proven ability to work under pressure, meeting deadlines and delivering high-quality results in a timely manner.
Personal Suitability
  • Accurate: Possess a strong commitment to accuracy and attention to detail, ensuring that all tasks and responsibilities are completed to a high standard.
  • Efficient Interpersonal Skills: Excellent interpersonal skills, with the ability to communicate effectively with colleagues, management, and external stakeholders.
  • Excellent Oral and Written Communication: Possess excellent oral and written communication skills, with the ability to articulate complex ideas and concepts in a clear and concise manner.
  • Organized: Highly organized and able to prioritize tasks and manage multiple projects simultaneously.
  • Team Player: Proven ability to work collaboratively as part of a team, supporting colleagues and contributing to a positive and productive work environment.
Other Benefits
  • Free Parking: Free parking available on site, making it easy to commute to work.
Support for Newcomers and Refugees
  • Government or Community Program: Participates in a government or community program or initiative that supports newcomers and/or refugees.
  • Assists with Settlement Needs: Assists with immediate settlement needs of newcomers and/or refugees, including housing, transportation, storage, childcare, and winter clothing.
  • Social and Labour Market Integration: Supports social and labour market integration of newcomers and/or refugees, including facilitating access to community resources, language training, and skills training.
  • Recruits Newcomers and Refugees: Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster.
  • Supports Foreign Credential Recognition: Supports newcomers and/or refugees with foreign credential recognition.
  • Mentorship Programs: Offers mentorship programs that pair newcomers and/or refugees with experienced employees.
  • Diversity and Cross-Cultural Training: Provides diversity and cross-cultural training to create a welcoming work environment for newcomers and/or refugees.
  • No Canadian Work Experience Required: Does not require Canadian work experience.
Support for Youths
  • Government or Community Program: Participates in a government or community program or initiative that supports youth employment.
  • On-the-Job Training: Offers on-the-job training tailored to youth.
  • Mentorship and Coaching: Offers mentorship, coaching, and/or networking opportunities for youth.
  • Awareness Training: Provides awareness training to employees to create a welcoming work environment for youth.
Support for Indigenous People
  • Government or Community Program: Participates in a government or community program or initiative that supports Indigenous people.
  • Mentorship and Coaching: Offers mentorship, coaching, and/or networking opportunities for Indigenous workers.
  • Develops Relationships: Develops and maintains relationships with indigenous communities, indigenous-owned businesses, and organizations.
  • Cultural Competency Training: Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers.
  • Elder Support: Facilitates access to Elders who can offer support and guidance to Indigenous workers.

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