Current jobs related to Executive Support Specialist - Calgary, Alberta - Novara Human Capital Solutions

  • Executive Support Specialist

    2 weeks ago

    Calgary, Alberta, Canada Odgers Berndtson Canada Inc. Full time

    Job Title: Executive Support SpecialistJob Summary: We are seeking an experienced Executive Support Specialist to join our team at Odgers Berndtson Canada Inc. The successful candidate will provide administrative support to our executives, ensuring seamless day-to-day operations and contributing to the success of our organization.Key Responsibilities:Compile...

  • Executive Support Specialist

    2 weeks ago

    Calgary, Alberta, Canada Westar Travel Ltd. Full time

    Job DescriptionWestar Travel Ltd. is seeking an experienced Executive Support Specialist to join our team. As an Executive Support Specialist, you will provide administrative support to our executives, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to executives, including preparing and coordinating...

  • Executive Support Specialist

    2 weeks ago

    Calgary, Alberta, Canada Odgers Berndtson Canada Inc. Full time

    Job SummaryWe are seeking an experienced Executive Support Specialist to join our team at Odgers Berndtson Canada Inc. The successful candidate will provide administrative support to our executive team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesProvide administrative support to the...

  • Executive Support Specialist

    2 weeks ago

    Calgary, Alberta, Canada Eny Consulting Inc Full time

    Job Overview:We are seeking a highly organized and proactive Executive Support Specialist to provide comprehensive administrative support to Eno Eka, the CEO of Eny Consulting Inc. and Founder of the Business Analysis School. This role will involve managing calendars, scheduling appointments, and coordinating meetings, as well as preparing and distributing...

  • Executive Support Specialist

    1 week ago

    Calgary, Alberta, Canada Westar Travel Ltd. Full time

    We are seeking an experienced Executive Support Specialist to join our team at Westar Travel Ltd. The ideal candidate will have a strong background in administration and be able to provide high-level support to our executives.Key ResponsibilitiesAnalyze and prepare reports, submissions, and memorandaCoordinate the production and submission of summary briefs...

  • Executive Support Specialist

    2 weeks ago

    Calgary, Alberta, Canada Odgers Berndtson Canada Inc. Full time

    Job SummaryWe are seeking an Executive Support Specialist to join our team at Odgers Berndtson Canada Inc. The successful candidate will provide administrative support to our executives, ensuring the smooth operation of our daily activities.Key ResponsibilitiesCompile data to prepare documents and reports for executive committees and boards of...

  • Executive Support Specialist

    2 weeks ago

    Calgary, Alberta, Canada Odgers Berndtson Canada Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Odgers Berndtson Canada Inc. The successful candidate will provide administrative support to our executive team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesCompile and prepare...

  • Executive Support Specialist

    1 week ago

    Calgary, Alberta, Canada Odgers Berndtson Canada Inc. Full time

    We are seeking an Executive Support Specialist to join our team at Odgers Berndtson Canada Inc. This role will provide high-level administrative support to our executives, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesCompile and analyze data to prepare documents and reports for executive...

  • Executive Support Specialist

    7 days ago

    Calgary, Alberta, Canada GSL Sena Development Ltd. Full time

    The role of an Executive Support Specialist at GSL Sena Development Ltd. involves providing administrative assistance to senior executives. Key responsibilities include planning and controlling budgets, recording and preparing meeting minutes, and answering telephone and electronic enquiries. The ideal candidate will be highly organized, able to multitask,...

  • Executive Support Specialist

    2 weeks ago

    Calgary, Alberta, Canada Westar Travel Ltd. Full time

    We are seeking an experienced Executive Support Specialist to join our team at Westar Travel Ltd. The successful candidate will provide administrative support to our executives, ensuring seamless day-to-day operations.Key Responsibilities:Analyze and prepare reports, submissions, and memorandaCoordinate the production and submission of summary briefs and...

  • Executive Support Specialist

    2 weeks ago

    Calgary, Alberta, Canada Odgers Berndtson Canada Inc. Full time

    We are seeking an Executive Support Specialist to join our team at Odgers Berndtson Canada Inc. This is a unique opportunity to work in a fast-paced environment and provide high-level administrative support to our executives.The ideal candidate will have a Bachelor's degree and 1-2 years of experience in a similar role. Key responsibilities include:Compiling...

  • Executive Support Specialist

    2 weeks ago

    Calgary, Alberta, Canada Westar Travel Ltd. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Westar Travel Ltd. The successful candidate will provide administrative support to our executives, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesAnalyze and coordinate the...

  • Executive Support Specialist

    1 week ago

    Calgary, Alberta, Canada Dolphin Greenhouses Ltd Full time

    We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Dolphin Greenhouses Ltd. This is a full-time position that requires the ability to work on site at our physical location.The ideal candidate will have a secondary (high) school graduation certificate and at least 7 months of experience in an administrative...

  • Executive Support Specialist

    3 days ago

    Calgary, Alberta, Canada Quality Craft Kitchen Cabinets Inc Full time

    We are seeking an Executive Support Specialist to join our team at Quality Craft Kitchen Cabinets Inc.Key ResponsibilitiesArrange and coordinate seminars, conferences, and other eventsSupervise and support other team membersTrain and develop staff skillsRecord and prepare meeting minutesEstablish and maintain office procedures and routinesSchedule and...

  • Senior Executive Support Specialist

    3 days ago

    Calgary, Alberta, Canada western financial Full time

    Role Summary The Senior Executive Support Specialist provides high-level administrative support to our senior management team. This role requires a high degree of professionalism, accuracy, and efficiency. Key Responsibilities Manage complex calendars, coordinate travel arrangements, and process expenses for senior executives.Prepare meeting materials,...

  • Support Worker

    6 days ago

    Calgary, Alberta, Canada SOLID VENTURES & SUPPORT SERVICES Full time

    Solid Ventures & Support Services is seeking a Support Worker - Client Care Specialist to provide exceptional care and support to our clients. Below are the key responsibilities and requirements for this role.Key ResponsibilitiesThe ideal candidate will be responsible for:Assisting clients with daily living activities, including bathing and personal...

  • Executive Support Specialist

    2 months ago

    Calgary, Alberta, Canada Eny Consulting Inc Full time

    Job OverviewWe are seeking a highly organized and proactive Executive Admin/Assistant to support Eno Eka, the CEO of Eny Consulting Inc. and Founder of the Business Analysis School. This role will provide comprehensive administrative support, manage social media channels, and oversee email management, ensuring effective communication and smooth operations...

  • Executive Support Specialist

    2 weeks ago

    Calgary, Alberta, Canada Odgers Berndtson Canada Inc. Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior leadership team. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, and preparing confidential documents.Key Responsibilities:Provide administrative...

  • Executive Support Specialist

    2 weeks ago

    Calgary, Alberta, Canada Odgers Berndtson Canada Inc. Full time

    Executive Assistant Job DescriptionWe are seeking a highly skilled and organized Executive Assistant to join our team at Odgers Berndtson Canada Inc. The successful candidate will provide administrative support to our executive team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key...

  • Administrative Support Specialist

    1 week ago

    Calgary, Alberta, Canada Sohani Party Tent Rental Ltd. Full time

    Sohani Party Tent Rental Ltd. is seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesAdministrative Support: Provide administrative...

Executive Support Specialist

2 months ago

Calgary, Alberta, Canada Novara Human Capital Solutions Full time

Job Summary:

Novara Human Capital Solutions is seeking an exceptional Executive Assistant to provide high-level administrative support to our leadership team. As an Executive Assistant, you will be responsible for delivering exceptional support, ensuring seamless day-to-day operations, and maintaining the highest level of confidentiality.

Key Responsibilities:

  • Administrative Support: Provide administrative support to the Executive team, including scheduling appointments, preparing correspondence, and maintaining records.
  • Travel Arrangements: Arrange travel and accommodations for Executives, including monitoring and executing changes to schedules as needed.
  • Clerical and Administrative Tasks: Perform clerical and administrative tasks, including drafting letters, memos, invoices, reports, and other documents for senior staff.
  • Office Management: Maintain office supplies, perform basic bookkeeping, and ensure the office is well-organized and efficient.
  • Communication and Coordination: Receive and respond to incoming communications on behalf of the Executive Director and/or other senior staff, review the contents, determine the priority, and summarize and/or distribute to the appropriate parties according to the scope of allowed authority.
  • Confidentiality and Discretion: Maintain confidential information for the business, team, and leadership, and ensure information is handled appropriately.
  • Meeting Coordination: Coordinate and send meeting invitations and agendas to attendees, book meeting rooms, and arrange for any necessary IT resources and refreshments to facilitate an efficient meeting.
  • Documentation and Reporting: Prepare briefing notes and minutes of meetings, as required, and provide Executives with documentation needed for meetings and correspondence with the business.
  • Additional Duties: Perform additional duties as assigned by Executives.

Requirements and Qualifications:

  • Experience: A minimum of 8 years of executive and administrative experience supporting senior leaders.
  • Education: Post-secondary education or technical diploma, and a strong understanding of the energy sector would be considered an asset.
  • Skills: Excellent and efficient communication skills, excellent organizational and prioritization skills, attention to detail, and time management with a proven ability to meet deadlines.
  • Confidentiality and Discretion: Able to observe and maintain the utmost confidentiality.
  • Technical Skills: Proficiency with Microsoft Office Suite or similar software, with the ability to learn new or updated software.