Executive Assistant

1 month ago

Vancouver, British Columbia, Canada EightSix Network Full time

Job Description

Executive Assistant - Bilingual

EightSix Network is seeking a highly skilled and experienced Executive Assistant to provide confidential high-level administrative support to our President & CEO. The ideal candidate will be bilingual in French and English, with a strong background in calendar management, travel coordination, and correspondence preparation.

Responsibilities

  • Manage the calendar of the President & CEO, prioritizing projects, scheduling meetings, and preparing materials for meetings.
  • Coordinate travel arrangements and prepare related travel itineraries and agendas.
  • Prepare and/or draft a variety of confidential correspondence, reports, and presentation materials.
  • Minute taking for board meetings.
  • Maintain contacts for the President & CEO.
  • Responsible for organizing multi-faceted events/meetings, including budgets, arranging and configuring meeting space, coordinating catering and audio-visual services.
  • Acts as liaison with various individuals both internally and externally, at all levels of the organization with the highest level of customer service.
  • Processes expense claims primarily for the President & CEO and reconciles corporate credit statements.
  • Liaises with Communications to disseminate communiques from the President & CEO to recipients such as government, stakeholders, and the community.
  • Phone call management will include screening and prioritizing all phone calls.
  • Ad hoc duties and special projects as required.
  • Assists in the preparation of all Board meeting materials.

Requirements

  • Bilingual in French and English.
  • References are required from most recent manager (NOT CURRENT EMPLOYER).
  • 3+ years in an Executive Assistant role.
  • Strong people skills, articulate, attention to detail.
  • Diplomatic, forward thinking and savvy.
  • Strong Calendar Management Skills.
  • Competence in recording and transcribing meeting minutes.
  • Extensive knowledge of MS office (Word, Excel, Outlook).
  • Proficient in verbal and written communication skills, capable of assisting with communications tasks as required.
  • Proficiency in effective time management skills, including prioritization, organisation, task delegation, and meeting deadlines.
  • Strong interpersonal abilities to establish a broad network of relationships with both internal and external contacts.
  • Capacity to uphold strict confidentiality, demonstrating mature judgment, tact, and discretion.
  • Exceptional organizational skills with an adept ability to prioritize tasks effectively.

What is in it for you?

  • 73-85k salary.
  • Four– five weeks vacation.
  • Hybrid - 3 days at home, 2 days in office (but be flexible to be in office when CEO is in town).
  • Full Company Paid Benefits Package.

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