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Administrative Support Specialist

2 months ago

Richmond, British Columbia, Canada Electrical & Automation Industry Careers Full time

{"h1": "Executive Assistant Opportunity at ECS Electrical Cable Supply Ltd.", "p": "We are seeking an organized and proactive Executive Assistant to provide comprehensive support to our Chairman and President. The successful candidate will play a vital role in ensuring the smooth operation of the department by executing various administrative tasks with precision and efficiency.", "ul": [{"li": "Actively participate in board meetings ensuring meticulous documentation and minutes are kept capturing critical discussions and decisions."}, {"li": "Manage and oversee projects including those led by branch managers. Responsibilities include coordination, monitoring progress, and ensuring alignment with the company's strategic objectives."}, {"li": "Work closely with different departments to support and lead internal and external projects."}, {"li": "Address all administrative details to lighten the workload of the Chairman and President."}, {"li": "Conduct research, compile data, analyze and prepare papers for consideration and presentation by executives, committees, and boards of directors."}, {"li": "Provide general information on directives, activities, and by-laws, and as required, provides explanations or clarifications."}, {"li": "Schedule or reschedule the Chairman and President's meetings based on priorities, reminds of meeting dates, and prepares all necessary documents."}, {"li": "Answer, screen, forward, and make telephone calls and emails."}, {"li": "Perform research and provide requested information or refer the Chairman and/or President to the appropriate authority."}, {"li": "Establish and coordinate administrative policies and procedures for officials, committees, and boards of directors."}, {"li": "Analyze incoming and outgoing memoranda, submissions, and reports and prepare and coordinate the preparation and submission of summary briefs and reports to executives, committees, and boards of directors."}, {"li": "Prepare agendas and plan for committee, board, and other meetings."}, {"li": "Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors to discuss issues and assess and recommend various courses of action."}, {"li": "Consult with departmental and corporate officials and with other organizations and associations on behalf of executives, committees, and boards of directors."}], "h2": "Requirements", "ul": [{"li": "Excellent verbal and written communication and people skills."}, {"li": "One year minimum direct experience as an Executive Assistant in the electrical industry."}, {"li": "Proficiency with Rubicon, Microsoft Word, Outlook, Excel, and Teams."}, {"li": "Demonstrate judgement, tact and diplomacy in dealing with internal and external customers."}, {"li": "A trustworthy individual who can manage highly confidential and sensitive information with the utmost integrity and professionalism."}, {"li": "An unbiased person who values diversity, inclusion and equality."}, {"li": "Great to have enthusiasm, a cheerful outlook and the ability to perform as a collaborator."}, {"li": "Outstanding interpersonal/communication skills, adaptable and with problem-solving capabilities."}, {"li": "Fluency in English"}, {"li": "Master's degree is an asset."}], "h2": "What ECS Can Offer", "ul": [{"li": "Dental Care"}, {"li": "Extended Health Care"}, {"li": "Life Insurance"}, {"li": "RRSP with employer match after one year"}, {"li": "Paid time off"}, {"li": "On-site parking"}, {"li": "Vision Care"}, {"li": "Disability insurance"}, {"li": "Competitive Salary"}, {"li": "Employee Assistance Program"}, {"li": "Market-competitive compensation"}], "p": "Salary Range: $64,000 to $70,000 per year.", "h2": "About ECS Electrical Cable Supply Ltd.", "p": "ECS Electrical Cable Supply Ltd. (ECS) is a leading distributor of electrical wire and cable products and solutions in Canada. We attribute our success to understanding the unique needs of our customers and providing exceptional service.", "p": "We are proud to be a Platinum Member of Canada's Best Managed Companies and ISO 9001:2015 certified. Our company culture values diversity, inclusion, and equality, and we are committed to creating a safe and satisfying work environment for our employees.", "p": "If you are a motivated and organized individual who is passionate about providing exceptional support, we encourage you to apply for this exciting opportunity.", "p": "Please note that only qualified candidates will be contacted for an interview.", "p": "Thank you for considering ECS Electrical Cable Supply Ltd. as your next career destination.", "p": "We look forward to hearing from you.", "p": "Best regards, ECS Electrical Cable Supply Ltd."}