Program Coordinator

2 months ago

Surrey, British Columbia, Canada DIVERSEcity Community Resources Society Full time

Job Opportunity at DIVERSEcity Community Resources Society

Job Title: Program Assistant, Safe Haven

Job Summary:

We are seeking a highly organized and detail-oriented individual to join our team as a Program Assistant, Safe Haven. The successful candidate will provide administrative and program support to ensure the efficient operation of the Safe Haven program.

Key Responsibilities:

  • Administrative Support:
    • Perform administrative tasks, including data entry, file management, meeting scheduling, and conference room booking.
    • Prepare and format documents, reports, and presentations as needed.
    • Take detailed notes during team meetings to ensure accurate record-keeping and follow-up.
  • Program Support:
    • Purchase supplies for programming and ensure inventory is well-maintained and current.
    • Assist team members with tasks related to their programming and client needs, including event planning, resource coordination, and outreach activities.
    • Maintain clear and professional communication with clients, team members, and external stakeholders.
  • Event Planning and Coordination:
    • Support the planning and executing events and workshops by handling logistics and participant coordination.
  • Record-Keeping and Reporting:
    • Ensure accurate and up-to-date records of client interactions and program activities.
  • Team Collaboration:
    • Participate as a positive and cooperative team member, attend meetings and participate in Society committees and events as required and/or directed.
  • Administrative Tasks:
    • Assist the Senior Manager with reconciliation of program credit card, completing reimbursement forms and cheque requests, updating program and senior manager calendar, maintaining files, and coordinating travel arrangements as needed.
    • Assist the manager with keeping track of staff leaves, timesheets, and other administrative tasks.

Requirements:

  • Post-secondary training or certificate in Office Administration or social services field and
  • Minimum one year of relevant experience in administrative support, program coordination, or a related field, or an equivalent combination of education, training, and experience.
  • Understanding of immigrant and settlement issues, particularly those affecting refugee claimants and vulnerable populations.
  • Excellent verbal and written communication skills in English.
  • Strong organizational and time management skills.
  • Ability to work collaboratively within a multicultural team setting.
  • Proficiency with MS Windows, MS Word, MS Excel, and internet research.
  • High level of accuracy and attention to detail in all tasks.
  • Ability to handle multiple tasks and adapt to changing priorities in a fast-paced environment.
  • A second language is an asset.
  • A valid Driver's license is an asset.

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