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Office Administration Coordinator

2 months ago

Whitby, Canada Pivot Real Estate Group Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administration Coordinator to join our team at Pivot Real Estate Group. As an Office Administration Coordinator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities
  • Administrative Tasks
    • Manage and maintain accurate and up-to-date records, files, and databases
    • Process incoming and outgoing mail, emails, and faxes
    • Prepare and distribute reports, documents, and other materials
    • Provide general administrative support to the team
  • Office Operations
    • Coordinate and maintain office supplies, equipment, and inventory
    • Ensure the office is well-organized and clutter-free
    • Develop and implement efficient office procedures
  • Communication
    • Provide excellent customer service to clients and colleagues
    • Communicate effectively with team members, clients, and external partners
    • Respond to inquiries and resolve issues in a timely and professional manner
  • Technology
    • Proficient in Microsoft Office, including Word, Excel, and Outlook
    • Experience with Adobe Photoshop and other software applications
    • Stay up-to-date with new technologies and software
Requirements
  • Education
    • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years
  • Experience
    • 1 year to less than 2 years of experience in an administrative role
  • Skills
    • Excellent communication and interpersonal skills
    • Strong organizational and time management skills
    • Ability to work independently and as part of a team
    • Proficient in Microsoft Office and other software applications
What We Offer
  • Competitive Salary
  • Benefits Package
  • Opportunities for Professional Growth