Administrative Coordinator

6 days ago

Surrey, British Columbia, Canada Renfrew Painting & Staining Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Renfrew Painting & Staining Inc. As an Administrative Assistant, you will be responsible for providing administrative support to our staff and management team.

Key Responsibilities
  • Staff Management
    • Direct and supervise office staff to ensure efficient and effective operations.
    • Motivate and support staff to achieve their goals and objectives.
  • Administrative Tasks
    • Open and distribute mail and other materials to the appropriate personnel.
    • Plan and organize daily operations, including scheduling appointments and managing calendars.
    • Establish and implement policies and procedures to ensure smooth office operations.
    • Record and prepare minutes of meetings, seminars, and conferences.
    • Determine and establish office procedures and routines to improve efficiency.
    • Schedule and confirm appointments with clients and vendors.
    • Manage contracts and agreements with clients and suppliers.
    • Answer telephone calls and relay messages to the appropriate personnel.
    • Answer electronic inquiries and respond to customer requests.
    • Compile data, statistics, and other information to support business decisions.
    • Oversee the preparation of reports and presentations.
    • Order office supplies and maintain inventory levels.
    • Oversee payroll administration and ensure accurate and timely payment of staff.
    • Greet clients and visitors, and direct them to the appropriate contact or service area.
    • Set up and maintain manual and computerized information filing systems.
    • Type and proofread correspondence, forms, and other documents.
    • Perform data entry and maintain accurate records.
    • Provide exceptional customer service and support to clients and staff.
    • Consult with clients after sale to provide ongoing support and ensure satisfaction.
    • Supervise office and volunteer staff to ensure effective and efficient operations.
    Requirements
    • Education
      • Secondary (high) school graduation certificate.
    • Experience
      • 1 to less than 7 months of experience in an administrative role.
      • Durée de l'emploi: Permanent.
      • Langue de travail: Anglais.
      • Heures de travail: 40 hours per week.

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