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Administrative Assistant

2 months ago

Halifax, Nova Scotia, Canada GardaWorld Full time

**Job Summary**

We are seeking a highly organized and detail-oriented Office Scheduler to join our team at GardaWorld. The successful candidate will be responsible for coordinating and scheduling security personnel, ensuring adequate coverage during each shift, and handling administrative tasks related to scheduling.

**Key Responsibilities:**

  • Coordinate and manage the scheduling of security personnel across various locations, ensuring seamless coverage and minimizing downtime.
  • Develop and implement efficient scheduling systems, including managing last-minute changes or emergency situations.
  • Communicate effectively with security officers, management, and clients regarding scheduling needs, providing timely and accurate information.
  • Maintain accurate records of schedules, shift changes, and attendance, ensuring compliance with company policies and procedures.
  • Assist with the preparation and distribution of daily and weekly schedules, ensuring all stakeholders are informed and up-to-date.
  • Address any scheduling conflicts or issues that arise, providing timely and effective solutions.
  • Monitor and track overtime, ensuring compliance with company policies and procedures.
  • Collaborate with HR and management on staffing needs and recruitment for open shifts, ensuring a smooth and efficient process.
  • Perform administrative duties related to scheduling, such as updating databases and preparing reports, ensuring accuracy and attention to detail.

**Requirements:**

  • Previous experience in scheduling, preferably within the security industry.
  • Must be bilingual in French and English.
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Excellent communication skills, both written and verbal, with the ability to communicate effectively with diverse stakeholders.
  • Ability to work independently and as part of a team, with a strong focus on collaboration and customer service.
  • Proficient in scheduling software and Microsoft Office Suite (Word, Excel, Outlook).
  • Strong problem-solving abilities and attention to detail, with the ability to analyze complex problems and develop effective solutions.
  • Ability to work overnight shifts and flexible hours, with a strong commitment to meeting deadlines and delivering results.

**What We Offer:**

  • Competitive salary and comprehensive benefits package.
  • Opportunity to work in a dynamic and growing company, with a strong focus on innovation and customer satisfaction.
  • Supportive team environment, with a strong emphasis on collaboration and professional development.
  • Training and professional development opportunities, to help you grow and succeed in your career.