Executive/Project Coordinator

2 months ago

Dorval, Quebec, Canada Aecon Full time

Job Opportunity:

Aecon is seeking a highly skilled and organized Executive/Project Coordinator to provide administrative support to the management team.

Key Responsibilities:

  • Coordinate administrative correspondence related to construction project management.
  • Prepare monthly progress reports and ensure timely submission.
  • Take minutes of executive committee meetings and assist in action follow-up.
  • Organize and manage meetings and agendas for the Project Director.
  • Support project management team in developing tender documents.
  • Collect necessary forms from various departments for project commencement.
  • Produce contract award letters and submit subcontracting reviews.
  • Document and maintain tender process records.
  • Produce minutes of management meetings and contracts for subcontracting lots.
  • Ensure all necessary documents are obtained for subcontractor and supplier payments.
  • Maintain employee records and organizational charts.
  • Manage access requests and office supplies procurement.
  • Process signature requests for DCHs and related tasks.

Requirements:

  • Diploma or technical degree in administration or secretarial work.
  • 5-7 years of experience in a similar position.
  • Knowledge of the construction industry is an asset.
  • Proficiency in Microsoft Office software.
  • Knowledge of project management software (e.g. ACC, ACONEX, SAP) is an asset.
  • Rigorous and meticulous with great versatility, initiative, and ability to work in a multidisciplinary team.
  • Excellent organizational and communication skills.
  • Positive attitude, leadership, and proactive approach.
  • Flexibility with schedule and ability to work under pressure with short deadlines.

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