Administrative Assistant

1 week ago

Toronto, Ontario, Canada ITFG Global Visa Consultancy Ltd. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at ITFG Global Visa Consultancy Ltd. The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to the team, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate records, including filing, scanning, and shredding documents.
    • Coordinate travel arrangements, including booking flights, hotels, and rental cars.
  • Office Management
    • Ensure the office is well-organized and maintained, including ordering supplies, managing inventory, and maintaining equipment.
    • Coordinate meetings and events, including booking conference rooms, arranging catering, and sending invitations.
  • Communication
    • Develop and maintain relationships with clients, vendors, and partners.
    • Prepare and distribute meeting minutes, reports, and other documents.
  • Project Management
    • Assist with project planning, coordination, and execution.
    • Monitor and track project progress, including deadlines, milestones, and deliverables.
Requirements
  • Education
    • Bachelor's degree in Business Administration, Communications, or a related field.
  • Experience
    • 1-2 years of experience in an administrative role, preferably in a business or consulting environment.
  • Skills
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Proficient in Microsoft Office, including Word, Excel, and PowerPoint.
    • Ability to work independently and as part of a team.
Working Conditions

The successful candidate will work in a fast-paced office environment, with a focus on providing excellent customer service and support to our team and clients.

What We Offer
  • Competitive Salary
  • Opportunities for Professional Growth and Development
  • A Dynamic and Supportive Work Environment

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