Accounting Operations Supervisor

2 days ago

Oakville, Ontario, Canada Fengate Asset Management Full time
Job Title: Accounting Operations Supervisor

Fengate Asset Management is seeking an experienced Accounting Operations Supervisor to join our team. As a key member of our finance department, you will be responsible for leading our accounts payable team and driving excellence across our procure-to-pay and receivables processes.

Key Responsibilities:
  • Manage all aspects of the accounts payable workflow, ensuring timely and accurate processing of vendor invoices.
  • Verify and approve 500+ monthly invoices entries.
  • Set-up and maintain automated approval workflows in ERP system.
  • Prepare and manage bi-weekly payments runs for 50+ entities (EFT, wires, cheques).
  • Oversee vendor onboarding process.
  • Perform vendor statement reconciliations and resolve past due balances. Manage relationships with vendors and internal customers to answer questions and resolve vendor payment issues.
  • Work independently to proactively problem solve and resolve issues/concerns within the procure-to-pay process.
  • Prepare customer invoices related to specific revenue streams.
  • Set up and manage bank accounts and user access on various banking platforms.
  • Promote the use and understanding of accounts payable policies, systems, and procedures across the organization.
  • Ensure compliance with tax authorities and timely payment of installment payments.
Requirements:
  • Bachelor's degree in finance, accounting, business administration, or a related field.
  • Proven experience (4+ years) in full cycle high-volume accounts payable role, with at least 1 year of supervisory experience.
  • AP experience for multi-entity organization preferred.
  • Proficiency working with NetSuite, Yardi, or similar enterprise resource planning (ERP) system is highly desired.
  • Demonstrated experience optimizing and streamlining procure-to-pay processes.
  • Excellent leadership skills with the ability to inspire and motivate team members.
  • Well-developed analytical and problem-solving skills with attention to detail.
  • Strong organizational and time management skills with the ability to multi-task.
  • Outstanding communication and interpersonal skills.
Personal Characteristics:
  • The successful candidate will be a self-starter that enjoys working in a fast-paced yet collegial environment, has a strong commitment to deadlines and the team, is process oriented with a high sense of ownership in their work, and possesses a high degree of intellectual curiosity.
  • Integrity - Adheres to the highest standards of personal and professional integrity.
  • Driven to Win - Competitive drive to be number one and settle for nothing short. Would never target mediocrity. A mindset of creativity, innovation, and energetic drive to succeed.
  • Confident with Low Ego in Balance - Decisive, yet inclusive. Has the confidence to engage others and challenge and defend positions in a respectful way. Confident enough not to care who gets the credit.
  • Resilient and Adaptable - Comfortable operating in a fast-paced, competitive environment where change is a constant. Adapts to change while maintaining focus on delivering target performance.
  • Engaged, Persuasive Communicator - Actively listens, checks understanding, and uses language and tone appropriate for the audience. Possesses strong self-awareness and ability to respond to others in an emotionally intelligent way.
  • Innovative - Proactively generates creative solutions and brings innovative ideas to the table.

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