Administrative Support Specialist

4 weeks ago

Langley, Canada BC Public Service Full time
Position Title
Administrative Support Specialist

Position Classification
Clerk R9

Union
GEU

Work Options
Hybrid

Salary Range
$50, $56,546.21 annually

Job Type
Regular Full Time

Ministry/Organization
BC Public Service -> Children & Family Development

Ministry Branch / Division
Service Delivery Division

Job Overview

Leverage your skills and enthusiasm for innovation in this fulfilling career opportunity

Are you motivated to positively impact the lives of others? Do you possess exceptional customer service abilities along with strong organizational skills?

The Ministry of Children and Family Development is dedicated to enhancing the capabilities of families and communities to nurture and safeguard vulnerable children and youth, while fostering healthy child and family development to unlock the potential of every child in the region. The Ministry oversees the regional and province-wide implementation of services and programs aimed at achieving positive and healthy outcomes for children, youth, and their families.

The Administrative Support Specialist plays a crucial role in delivering daily program assistance within the social services office. This position reports to the Office Manager and receives guidance from various stakeholders, including social workers, Team Leaders, Managers, and the immediate supervisor. The role serves as the primary contact for client intake, which encompasses interactions with the general public.

This position necessitates a comprehension of the challenges encountered by clients and prospective clients of the services and programs provided, as well as an understanding of how the social services office interacts with external entities, including service providers, community organizations, and other public service agencies.

Essential Qualifications:
  • Completion of Grade 12 or equivalent.
  • Minimum of one year of administrative support experience in an office setting.
  • At least six months of experience in a computerized environment utilizing various software applications and databases (e.g., Microsoft Office Suite including Word, Excel, Outlook, MS Teams, Zoom) for tasks such as word processing, data entry, and video conferencing; experience with case management or other database systems is also required.
  • Consideration may be given for completion of an Administrative Business Skills course or program as a substitute for experience.
  • Proven experience in delivering high-quality customer or client service, executing responsibilities, and addressing client needs in a professional manner.
  • Ability to work independently and collaboratively within a multidisciplinary team environment, engaging with other professionals, clients, and service providers.
Preference may be given to candidates with one (1) or more of the following:
  • Administrative experience in a human/social services context, particularly with vulnerable children and families.
  • Two (2) or more years of administrative support experience in an office environment.
  • One (1) or more years of experience in a computerized setting using various software applications and databases.
  • Completion of relevant courses or a post-secondary program in Business, Administration, Legal, Secretarial, or Medical Office Assistance.
  • Experience with MCFD applications such as Integrated Case Management (ICM) and/or Management Information Systems (MIS).
About the Role:

This position offers flexible work options, including the possibility of remote work, subject to an approved telework agreement. There are multiple positions available, both part-time and full-time.

Working with the BC Public Service:
The BC Public Service is committed to fostering a diverse workplace that reflects the population we serve, enhancing our ability to meet the needs of our citizens. Consider becoming part of our team and contributing to an innovative, inclusive, and rewarding work environment.

Application Process:
Your application must clearly demonstrate how you meet the job requirements outlined above.

Resume: YES - A resume is required as part of your application, although it may not be used for initial shortlisting purposes.

Questionnaire: YES - A comprehensive questionnaire will need to be completed to illustrate how you meet the job requirements. Include all pertinent information regarding your educational background and employment history, including job titles and relevant experience.

Additional Information:
A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be necessary for this position. Candidates selected for further consideration may be evaluated based on the Knowledge, Skills, Abilities, and Competencies as outlined in the attached Job Profile.

  • Administrative Support Specialist

    5 days ago

    Langley, Canada JB AND SONS FARM LTD. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at JB AND SONS FARM LTD. as an Administrative Support Specialist.Key ResponsibilitiesCommunication and ReceptionAnswer telephone calls and relay messages in a professional and courteous manner.Respond to electronic inquiries in a timely and efficient...

  • Administrative Support Specialist

    5 days ago

    Langley, Canada JB AND SONS FARM LTD. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at JB AND SONS FARM LTD. as an Administrative Support Specialist.Key ResponsibilitiesCommunication and ReceptionAnswer telephone calls and relay messages in a professional and courteous manner.Respond to electronic inquiries in a timely and efficient...

  • Administrative Support Specialist

    1 week ago

    Langley, Canada secured security limited Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Secured Security Limited. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our business.Key ResponsibilitiesBudget Planning and Control: Assist in planning and controlling budget...

  • Administrative Support Specialist

    2 days ago

    Langley, Canada JB AND SONS FARM LTD. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at JB AND SONS FARM LTD. as an Administrative Support Specialist.Key ResponsibilitiesCommunication and ReceptionAnswer telephone calls and relay messages in a professional and courteous manner.Respond to electronic inquiries in a timely and efficient...

  • Administrative Support Specialist

    1 day ago

    Langley, Canada JB AND SONS FARM LTD. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at JB AND SONS FARM LTD. as an Administrative Support Specialist.Key ResponsibilitiesCommunication and ReceptionAnswer telephone calls and relay messages in a professional and courteous manner.Respond to electronic inquiries in a timely and efficient...

  • Administrative Support Specialist

    1 week ago

    Langley, Canada I.M.I Financial Group Corp Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at I.M.I Financial Group Corp. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesEvent Planning: Arrange and coordinate seminars, conferences, and other...

  • Administrative Support Specialist

    5 days ago

    Langley, Canada SHARMA & DAUGHTERS ACCOUNTING CORP. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SHARMA & DAUGHTERS ACCOUNTING CORP. as an Administrative Support Specialist.Key ResponsibilitiesOperational Planning: Plan and organize daily office operations to ensure seamless execution of tasks and projects.Staff Development: Provide training...

  • Administrative Support Specialist

    5 days ago

    Langley, Canada SHARMA & DAUGHTERS ACCOUNTING CORP. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SHARMA & DAUGHTERS ACCOUNTING CORP. as an Administrative Support Specialist.Key ResponsibilitiesOperational Planning: Plan and organize daily office operations to ensure seamless execution of tasks and projects.Staff Development: Provide training...

  • Administrative Support Specialist

    19 hours ago

    Langley, Canada SHARMA & DAUGHTERS ACCOUNTING CORP. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SHARMA & DAUGHTERS ACCOUNTING CORP. as an Administrative Support Specialist.Key ResponsibilitiesOperational Planning: Plan and organize daily office operations to ensure seamless execution of tasks and projects.Staff Development: Provide training...

  • Administrative Support Specialist

    21 hours ago

    Langley, Canada SHARMA & DAUGHTERS ACCOUNTING CORP. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SHARMA & DAUGHTERS ACCOUNTING CORP. as an Administrative Support Specialist.Key ResponsibilitiesOperational Planning: Plan and organize daily office operations to ensure seamless execution of tasks and projects.Staff Development: Provide training...

  • Administrative Support Specialist

    1 week ago

    Langley, Canada ABL Laser & Skincare Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at ABL Laser & Skincare. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesEvent Planning: Arrange and coordinate seminars, conferences, and other events...

  • Administrative Support Specialist

    1 week ago

    Langley Township, Canada Canguard Building Maintenance Ltd. Full time

    About the RoleCanguard Building Maintenance Ltd. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesSupervise and Coordinate the work of other administrative staff members,...

  • Administrative Support Specialist

    1 week ago

    Langley, Canada Westcoast Processing Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Westcoast Processing Inc. as a permanent employee.Key ResponsibilitiesAdministrative SupportProvide administrative support to the team, including opening and distributing mail and other materials.Determine and establish office procedures and...

  • Administrative Support Specialist

    7 days ago

    Langley Township, Canada Inno Foods Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Inno Foods. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including preparing...

  • Administrative Support Specialist

    1 week ago

    Langley, Canada Moh Trucking Ltd. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Moh Trucking Ltd. as an Administrative Assistant.Key ResponsibilitiesTraining and Development: Provide guidance and training to other workers to ensure they have the necessary skills and knowledge to perform their duties...

  • Administrative Support Specialist

    18 hours ago

    Langley, Canada Amcco Carrier Ltd. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Amcco Carrier Ltd. as an Administrative Support Specialist.Key ResponsibilitiesMeeting and Event SupportRecord and prepare minutes of meetings, seminars, and conferencesOffice OperationsDetermine and establish office procedures and...

  • Administrative Support Specialist

    20 hours ago

    Langley, Canada Amcco Carrier Ltd. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Amcco Carrier Ltd. as an Administrative Support Specialist.Key ResponsibilitiesMeeting and Event SupportRecord and prepare minutes of meetings, seminars, and conferencesOffice OperationsDetermine and establish office procedures and...

  • Administrative Support Specialist

    4 weeks ago

    Langley, Canada BC Public Service Full time

    Position Title Administrative Support Specialist Position Classification Clerk R9 Union GEU Work Options Hybrid Salary Range $50, $56,546.21 annually Job Type Regular Full Time Ministry/Organization BC Public Service -> Children & Family Development Ministry Branch / Division Service Delivery Division Job Overview Utilize your skills and enthusiasm...

  • Administrative Support Specialist

    4 weeks ago

    Langley, British Columbia, Canada Rfe Laboratory Ltd. dba Lotte Giants Market Full time

    Position OverviewCompany: Rfe Laboratory Ltd. dba Lotte Giants MarketJob Title: Full-Time Administrative Support SpecialistEmployment Type: Full-time, PermanentCompensation: $25.00~$26.00/hour (based on experience)Number of Openings: 1Key ResponsibilitiesDraft, edit, and review various documents, including correspondence and invoices.Oversee the management...

  • Administrative Support Specialist

    1 week ago

    Langley, Canada Moh Trucking Ltd. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Moh Trucking Ltd. as an Office Coordinator. This is a permanent position working 30 to 40 hours per week.Key ResponsibilitiesTraining and Development: Train and mentor other team members to ensure they have the necessary skills and...