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Research Project Coordinator

2 months ago

Kitchener, Ontario, Canada University of Waterloo Full time

Job Summary

The Research Project Coordinator provides administrative, financial, and project support to the Emerging Radio Systems Group (EmRG) with all aspects of its research projects. This role is responsible for coordinating large-scale projects, preparing reports, and managing project workflow.

Key Responsibilities

  • Coordinate project schedules and deadlines for reporting
  • Monitor accounts following various granting agency regulations
  • Assist in the preparation of year-end and other progress reports for granting agencies and partners
  • Complete forms and budgetary information related to granting agencies and the Office of Research
  • Respond to information requests from researchers, collaborators, and agencies
  • Maintain records of project agreements
  • Assist with scheduling the use of lab equipment and upholding safety requirements
  • Track and assist with the management of project workflow
  • Coordinate EmRG requests for computer and related accessory purchases, repairs, and technical inquiries

Human Resources Administration

  • Complete paperwork for salary or scholarship payments for students
  • Provide support and guidance to co-ops, research assistants, and visitors
  • Submit requests for non-faculty appointments and provide on-boarding for new research team members

Research Project Administrative Support

  • Liaise with research financial administration staff assigned to the Director, EmRG
  • Implement administrative procedures and systems to meet EmRG operational needs
  • Assist with purchase requisitions of research supplies and equipment and ensure compliance with university policies
  • Act as a resource on procedures and policies relevant to grants and contracts
  • Liaise with other units and externally with partner agencies
  • Prepare expense reimbursement claims in compliance with university policies and procedures
  • Submit requests for space, keys, telephones, and accounts for new members

Communication and Liaison Activities

  • Ensure dissemination of information in accessible format
  • Act as a contact person for investigators, research staff, graduate students, and partners
  • Plan and organize meetings, research symposia, guest lectures, and seminars
  • Coordinate the planning and logistics for site visits
  • Coordinate tours of EmRG facilities, including photo/video shoots
  • Provide information to EmRG's management team to update the EmRG website
  • Coordinate research meetings with industry partners

Qualifications

  • Undergraduate or higher degree preferred, or equivalent education and experience may be considered
  • 3 years related administrative experience, preferably in a university research environment
  • Experience coordinating large-scale projects would be considered an asset
  • Experience in the preparation of reports and knowledge of grant program requirements is considered an asset
  • Excellent computer skills and superior oral and written communication skills
  • Ability to work independently with a high degree of accuracy, attention to detail, and flexibility
  • Good judgement and problem-solving skills
  • Excellent time management, organization, and coordination skills
  • Demonstrated ability to handle confidential information with discretion and tact
  • Understanding of University and research granting processes an asset