Employee Engagement Specialist

4 weeks ago

Old Toronto, Ontario, Canada Alexander Mann Solutions Full time

About Us
We are Alexander Mann Solutions, a leading talent solutions provider. Collaborating with clients worldwide, we have gained insights into what constitutes a high-performing employer. It begins with talent; identifying, selecting, and retaining the right individuals for the right roles. To excel in this, one must possess unparalleled expertise in digital innovation and a profound understanding of the intricate needs of the talent being engaged, whether they are external candidates or existing employees.

By adopting a comprehensive approach to the HR value chain and focusing on attracting and retaining a world-class workforce, we drive business success. With over 10,000 professionals across more than 120 countries, speaking over 50 languages, we deliver projects for some of the most respected companies globally.

We are Alexander Mann Solutions. This is our mission. Talent is our passion.

The Role
The Talent Experience Coordinator is essential in overseeing the recruitment process from start to finish. This position supports the recruitment team in attracting and assessing candidates, coordinating interviews, and managing hiring documentation. The role requires onsite presence at the client location three days a week, with working hours commencing at 8:30 AM or 9:00 AM and concluding at 5:00 PM or 5:30 PM.

Key Responsibilities

  • Manage the posting of all job openings on our Career site via Workday.
  • Oversee the background check administrative function, including candidate follow-up and communication.
  • Lead the onboarding process upon acceptance of offer letters, including new hire documentation and communication.
  • Conduct resume and phone screenings for various roles and postings.
  • Develop a monthly Talent Acquisition dashboard to track recruitment metrics.
  • Collaborate with the Management Information Systems team to ensure all assets are prepared for the new hire's first day.
  • Coordinate asset shipment for out-of-province new hires to their home addresses.
  • Facilitate the setup of indirect outsourced new hires.
  • Complete asset setup through the IOM (SIS) system for new hires.
  • Communicate with agencies regarding hiring specifics.
  • Provide hiring managers with all necessary instructions related to onboarding.
  • Create and maintain hard copy personnel files.
  • Ensure timely creation and auditing of files according to the new hire checklist.
  • Organize folders for all new hires in the HR storage area.
  • Update and manage any modifications as necessary.
  • Assist with recruitment and administration for Co-Op and Summer Student positions.
  • Collaborate with the Talent Acquisition team to manage all aspects of the recruitment cycle, including application selection, phone screenings, background checks, and new hire integration.

Skills & Experience

Essential Knowledge, Skills, and Experience

  • Proven experience in managing client or customer relationships.
  • Familiarity with utilizing technology in a professional setting.
  • Basic understanding of compliance and legislative requirements.

Preferred Knowledge, Skills, and Experience

  • Experience working with remote teams.
  • Expertise in a specific market sector or talent segment.
  • Working knowledge of recruitment technologies and databases.
  • Understanding of relevant legislation affecting the workplace.
  • Knowledge of various candidate sourcing strategies, including web sourcing, networking, and advertising.
  • Proficiency in additional languages is a plus.

Other
We are a rapidly growing, equal opportunity employer and do not discriminate against any employee or applicant for employment based on race, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability.

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