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Administrative Officer

2 months ago

Whitby, Canada YNJ Immigration Consultancy Inc Full time
Job Summary

We are seeking an experienced Administrative Officer to join our team at YNJ Immigration Consultancy Inc. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our business.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to the operations team, including preparing reports, managing files, and coordinating meetings.
  • Procedure Implementation: Implement new administrative procedures and review existing ones to ensure they are up-to-date and effective.
  • Work Prioritization: Establish work priorities and ensure that procedures are followed and deadlines are met.
  • Office Services: Coordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Financial Management: Assist in the preparation of the operating budget and maintain inventory and budgetary controls.
  • Reporting and Analysis: Assemble data and prepare periodic and special reports, manuals, and correspondence. Oversee and coordinate office administrative procedures.
  • Screening Questions: Answer screening questions, including willingness to relocate, previous experience in the field, and highest level of study completed.
Work Environment

The successful candidate will work in a hybrid environment, with opportunities for professional growth and development.

Benefits
  • Free Parking: Free parking is available for employees.
  • Paid Time Off: Employees are entitled to paid time off for volunteering or personal days.
  • Variable Work Week: The company offers a variable or compressed work week.
Support for Newcomers and Refugees

YNJ Immigration Consultancy Inc. is committed to supporting newcomers and refugees. We recruit and support individuals who were displaced by conflict or natural disaster, and provide foreign credential recognition support.

Support for Youth

We offer on-the-job training, mentorship, coaching, and networking opportunities for youth, as well as awareness training to create a welcoming work environment.

Support for Visible Minorities

We apply hiring policies that discourage discrimination against visible minorities, offer mentorship programs, and provide diversity and cross-cultural training to create a welcoming work environment.