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Event Coordinator Assistant

1 month ago

Toronto, Ontario, Canada MLSE Full time
Event Planning and Execution

As a Live Events Intern at MLSE, you will have the opportunity to gain hands-on experience in planning and executing small to large-scale internal events at Scotiabank Arena. You will work closely with the Live Events team to lead event day personnel, prepare event details, and ensure accurate communication with all departments.

Key Responsibilities
  • Support the execution of events by working with the Live Events team to lead all relevant event day personnel
  • Act as the main contact for internal clients once an event has been booked and assigned
  • Prepare and distribute event details to all departments, and endorse accurate communication on all event aspects
  • Generate event cost estimates after consultation with client and appropriate MLSE departments/staff, exercising accuracy and adherence to operational policies and procedures
  • Conduct event briefings for all event staff on event days and in weekly inter-departmental meetings
  • Assist with administrative functions, including event details, event estimates, calendars updates, event scheduling, and venue weekly updates
  • Assist Event Coordinators, Event Managers, Director of Venue Programming, and Live Event Management, and all other areas as requested
Qualifications
  • Currently enrolled in a University or College degree/diploma in a sport, public relations, event management, or communications-related field
  • Excellent communication, organizational, and interpersonal skills
  • Must be able to work independently with a high degree of accuracy and attention to detail
  • Outgoing, diplomatic, and self-motivated
  • Ability to perform well under pressure, multitask, and meet multiple deadlines
  • A positive attitude, incorporating integrity, confidentiality, and discretion
  • Working knowledge of Microsoft Word, Excel, and Outlook required
  • Previous experience planning, coordinating, and executing events an asset
  • Ability to work weekends, evenings, and holidays as required