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Talent Acquisition Specialist II

3 months ago

St John's, Newfoundland and Labrador, Canada Allegis Global Solutions Full time

Position Overview:
The Talent Acquisition Specialist II plays a crucial role in fostering and sustaining relationships with Hiring Managers while overseeing the complete lifecycle of the requisition process. This includes requisition initiation, candidate shortlisting, sourcing management, onboarding, assignment management, expense oversight, offboarding, and comprehensive reporting. The Specialist serves as a strategic talent advisor, guiding clients through the requisition fulfillment process to ensure timely acquisition of high-quality talent.

Key Responsibilities:

  • Support PMO roadmap and AGS Way initiatives.
  • Engage in client meetings to discuss strategic objectives.
  • Assist client managers throughout the contract labor acquisition process, including requisition initiation, sourcing, and candidate evaluation.
  • Exhibit recruitment expertise by formulating insightful questions tailored to the position before conducting requirement intake sessions with hiring managers to collect detailed job descriptions for distribution.
  • Record requirement intake discussions in the appropriate database.
  • Utilize reporting tools to manage open requirements, advising managers on their status and monitoring supplier sourcing strategies for timely responses.
  • Collaborate with Hiring Managers to establish expectations, timelines, feedback mechanisms, and roles in the requisition fulfillment process.
  • Guide and oversee the performance of staffing suppliers involved in the process.
  • Document all client and supplier-reported issues, tracking resolutions to ensure high customer satisfaction.
  • Monitor performance against contract SLAs, requisition aging, invoicing, time and expense entries, and vendor compliance.
  • Conduct supplier performance reviews, discussing metrics adherence and strategic objectives.
  • Maintain and update monthly activity and performance reports.
  • Assist in the development of presentations and client-facing materials.
  • Engage consistently with clients, staffing vendors, contract personnel, and other stakeholders through various communication channels.
  • Manage worker assignments, including cost center changes and contract extensions, to enhance data integrity.
  • Coordinate with managers, vendors, and security to ensure all necessary documentation is completed prior to and at the conclusion of assignments.
  • Ensure all work orders are accurately closed in the system with appropriate reasons upon assignment completion.
  • Assist in collecting company assets from vendors.
  • Monitor time and expense entries to ensure timely approvals by hiring managers.
  • Maintain regular communication with vendors to ensure timely completion of new hire paperwork.

Qualifications:

  • Experience in high-volume coordination activities such as interviewing and onboarding.
  • A minimum of 2 years of experience in the industry, particularly in recruiting or staffing.
  • Experience interacting with client hiring managers and suppliers.
  • Exceptional verbal and written communication skills.
  • Able to thrive in a dynamic work environment.
  • Strong analytical and problem-solving abilities.
  • Excellent documentation and follow-up skills.
  • Exceptional time management capabilities.
  • Strong organizational skills and attention to detail.
  • Proficient in MS Office applications and general PC skills.
  • Able to work independently with minimal supervision.
  • Customer-focused approach.

Additional Information:
At Allegis Global Solutions, we value our people as our greatest asset. We are an equal opportunity employer and consider all applications without regard to race, gender, sexual orientation, gender identity, age, color, religion, national origin, veteran status, disability, genetic information, or any other status protected by applicable law. We are committed to fostering an inclusive environment where all individuals can thrive.