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General Accounting Professional
2 months ago
The Accounting Generalist will be responsible for ensuring accurate and timely processing of all accounts payable and accounts receivable customer payments for a group of corporate legal entities. This role requires a high level of professionalism and customer service to internal and external personnel, strong attention to detail, excellent organizational skills, and the ability to manage conflicting priorities and timelines.
Responsibilities:Accounts Receivable:- Participate and contribute to accounts receivable function including:
- Weekly review of AR aging reports for overdue invoices and providing summary information and KPIs to management
- Communicate in a timely manner with customers and internal departments regarding outstanding invoices, amendments, and situations that affect our ability to collect
- Update customer payment collections notes within Saas Optics system on a weekly basis or more as needed in order to provide up to date information to management.
- Polite and courteous customer service to internal departments and external customers which includes but is not limited to timely follow ups, professionalism, clear communication, and escalation to your manager or internal services department as needed.
- Recommend areas for improvement within the collections processes internally, externally, and within our systems.
- Maintain a high level understanding of our Order to Cash process in order to better assist you in your role and the overall flow of information across teams and personnel.
- Support the accounts receivable team in other tasks as requested.
- Participate and contribute to the accounts payable process within Airbase system including:
- Create and review purchase orders for accurate accounts, entity, currency, project tagging and supporting documents
- Bill entry into Airbase through application against purchase orders
- Communication with internal departments and external vendors regarding missing, unclear, or incorrect information
- Ensure correct approvers following internal approval matrix are applied to POs and bills.
- Follow up with approvers in a timely manner to ensure bills are approved
- Request vendors to input banking information and validation of their entry by telephoning vendors
- Manage the accounts payable payment run weekly by preparing aging reports for management's review and timely setup of payments in the appropriate platforms
- Determine the best payment methods for vendor payments and communicate this internally to staff, which may include virtual cards,
- Oversight of employee reimbursement process within Airbase system including:
- Ensure all receipts attached and request missing receipts
- Ensure coding, entity, currency, project tagging is accurate and request information from managers when unsure.
- Spend is in accordance to travel & entertainment policy
- Initiate payments of reimbursements for all entities in a timely manner and in accordance with timelines provided in travel and entertainment policy to ensure adequate customer service to internal staff.
- Provide payment reports to payroll team
- Communicate with staff regarding non-compliance in a courteous manner and use judgment to escalate non-compliance to direct managers
- Credit Card reviews for receipts and correct coding & approvals.
- Ensure GST is captured correctly on vendor bills, employee expenses, and virtual cards
- Working closely with your management team to ensure clarity on coding, policies, and areas for improvement within the overall accounts payable processes and systems.
- Take initiative to create efficiencies within processes and systems
- Document accounts payable and expense reimbursement processes as they currently exist
- Support team on month-end accounts payable close including:
- Variances within payables aging report and prepaids listing from Airbase to Sage Intacct
- Track and maintain recurring vendor invoice list to calculate required accruals
- Support various internal reporting and statutory audit requirements
- Minimum 1-2 years of experience in a similar AP/AR role
- Self-starter who asks questions and is naturally curious
- Outstanding attention to detail within their work with the ability to see the broader picture
- Able to hold themselves accountable to deliverables
- Excellent English communication skills both verbal and written
- Problem-solver, looking to find new and better ways of doing things
- Multi-currency / Multi-country experience is preferred
- Experience with Airbase and Sage Intacct is an asset
- Experience in the tech / software industry is an asset
- Intermediate Excel skills
- Casual work environment with exceptional growth opportunities
- In-office lunches and snacks
- Company-sponsored happy hours and social events
