Executive Assistant to the Executive Director

2 months ago

St Thomas, Ontario, Canada St. Thomas Elgin General Hospital Full time
Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Executive Director of the St. Thomas Elgin General Hospital Foundation. The successful candidate will be responsible for providing a high level of administrative support, including correspondence, reception, filing, and record maintenance, as well as managing the Executive Director's calendar and coordinating meetings and events.

Key Responsibilities
  • Provide high-level administrative support to the Executive Director, including correspondence, reception, filing, and record maintenance.
  • Manage the Executive Director's calendar and coordinate meetings and events.
  • Develop and distribute agendas and minutes.
  • Receive and organize communication, correspond with internal and external stakeholders, and advise and update team members on pertinent information.
  • Provide logistical support for all meetings, functions, and events attended by the Executive Director.
  • Assist with donor cultivation, recognition, and stewardship activities.
  • Coordinate catering and other logistical details for meetings and events.
  • Provide administrative support to the Foundation team as needed.
Requirements
  • Diploma or degree in Business Administration, Office Administration, or related equivalent program.
  • Minimum of three to five years' experience at the Executive Administration level, providing support to one or more individuals in an extremely fast-paced environment.
  • Previous experience working with volunteers.
  • Knowledge of Board Governance is an asset.
  • Minute-taking skills are an asset.
  • Knowledge with an aptitude for customizing online software and Raisers Edge would be an advantage.
  • Strong organizational skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
  • Demonstrated ability to establish and maintain productive professional relationships.
  • Proven ability to handle confidential information with discretion.
  • Ability to adapt to competing priorities while demonstrating the highest level of customer service.
  • Corporate Policy and Procedure coordination.
  • Self-motivated and able to take initiative and problem solve with minimal direction.
  • Advanced communication skills in both verbal and written communication.
  • Advanced computer expertise in Microsoft Office Suite, Time and Attendance.
  • Ability to demonstrate STEGH Foundation's core values and code of conduct in all interactions.
Key Competencies
  • Strong Emotional Intelligence
  • Multi-tasker
  • Interpersonal Sensitivity
  • Ethical and Trustworthy
  • Service and Quality Orientation
  • Problem solver
  • Leadership Presence
  • Decision Maker
  • Strong Communication Skills (written and verbal)
  • Responsible Team Player
  • Well-developed organizational skills
  • Organizational Awareness
  • Accountability for actions
  • Pleasant and kind demeanor

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