Administrative Assistant to Associate Dean, School of Management
6 days ago
Job Summary:
The Administrative Assistant to the Associate Dean, School of Management provides senior administrative support for the day-to-day operations of the office and project-based initiatives. This role involves providing administrative, academic, and financial support to the Associate Dean and the School of Management team.
Key Responsibilities:
- Provide first contact for the Associate Dean, responding to queries, resolving issues, and communicating with stakeholders.
- Assess and respond to divisional incoming inquiries, composing memos, letters, and emails, and initiating telephone calls and meetings.
- Prepare and process contracts, copying, invoicing, and expenses.
- Research, compile, and prepare reports and presentations for meetings.
- Schedule internal and external appointments, meetings, and travel arrangements.
- Coordinate, create, verify, and maintain the accuracy of systems such as files, databases, and contact lists.
- Work with program faculty and Manager Academic Operations to complete and distribute course outlines and curriculum planners.
- Act as senior student service representative and administrative assistant to students, prospective students, staff, and public.
- Intervene in complex inquiries and difficult cases, determining when and where to refer issues for action.
- Provide administrative support to other administrators or projects as required.
Requirements:
- Three-year Diploma or degree from a recognized post-secondary institution in Business, Executive Office Administration, or other related field of study.
- Minimum three (3) years' experience in a senior administrative role working in a dynamic office environment, preferably with significant diversity in customer/student service relations.
Skills and Attributes:
- Solid prioritization, coordination, organizational, problem-solving, and time management skills.
- Able to lift between 20 kg or 44 lbs (files, packages, equipment, etc.).
- Demonstrated communication, collaboration, teamwork, and interpersonal skills at a professional level.
- Demonstrated commitment to uphold the College's priorities on diversity and equity.
About Us:
George Brown College is a leading institution in Toronto, committed to educating students through real-world learning. Our faculty and employees make this vision a reality, and we support them by making George Brown a great place to work. We offer hybrid work opportunities, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters.
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Toronto, Ontario, Canada George Brown College Full timeJob Summary:The Administrative Assistant to the Associate Dean, School of Management provides senior administrative support for the day-to-day operations of the office and on a project basis. The role involves administrative, academic, and financial issues covering a wide range of college business.Key Responsibilities:Provide first contact for the Associate...
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Toronto, Ontario, Canada George Brown College Full timeJob Summary:The Administrative Assistant to the Associate Dean, School of Management provides senior administrative support for the day-to-day operations of the office and on a project basis. The role involves administrative, academic, and financial issues covering a wide range of college business.Key Responsibilities:Provide first contact for the Associate...
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