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Support Services Coordinator

2 months ago

Old Toronto, Ontario, Canada The Salvation Army:Toronto Harbour Light... Full time
Job Summary

We are seeking a highly organized and detail-oriented Support Services Coordinator to join our team at The Salvation Army:Toronto Harbour Light.... This role will provide administrative and technical support to the Property Manager and Senior Management team, ensuring the smooth day-to-day operation of our organization.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to the Property Manager, including maintaining records and contracts, and supporting policy development and implementation.
    • Develop and document reports for senior managers, finance, and Executive Director as required.
    • Support the Human Relations Business Partner with payroll entry and confirmation.
  • Reporting and Communication
    • Support external reporting requests as needed for budgeting, projects, and meetings.
    • Report on equipment, inventory, IT issues, and other matters as required.
  • Business Administration
    • Develop and implement procurement procedures for major purchases to ensure best value for money.
    • Maintain records and contracts for office equipment, cell phone and internet services, supplies, and purchasing and other business accounts.
    • Provide payroll support to managers and directors, including payroll entry, reviewing pay registers and reports for errors or inconsistencies.
  • IT Management
    • Act as local administrator of phone accounts, copier, and IT equipment.
    • Local contact for THQ IT team and security system vendors.
    • Local contact for software and hardware procurement and setup.
    • Manage security access.
  • Education and Experience
    • Completion of an Undergraduate Degree, with some background in Administration, IT, Security, and/or Property Maintenance.
    • Alternative combinations of education and experience may be considered.
  • Skills and Capabilities
    • Dedication to a respectful, positive, and supportive workplace culture.
    • Attention to detail, problem-solving, and analytical skills.
    • Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
    • Dedicated customer service.
    • Proficient in a variety of computer systems and software.
    Requirements
    • Minimum of 3 years of prior related experience in non-profit.
    • Experience in Security, IT, and building systems a major asset.
    • Experience with Payroll administration.
    • Executive Administration or Office Management experience preferred.
    What We Offer
    • Dental care.
    • Disability insurance.
    • Employee assistance program.
    • Extended health care.
    • Life insurance.
    • Paid time off.
    • RRSP match.
    • Vision care.
    Work Environment
    • 8 hour shift.
    • Monday to Friday.
    Education
    • Bachelor's Degree (preferred).
    Experience
    • Non-profit admin: 3 years (preferred).
    • Payroll: 1 year (preferred).
    • Security/IT/Building systems: 1 year (preferred).