Health Promotion Program Coordinator

1 month ago

Kingston, Ontario, Canada Queen's University Full time

About Queen's University

Queen's University is a leading research-intensive university that offers a unique and transformative student learning experience. With a diverse range of employment opportunities, we are committed to providing a work environment that is inclusive and equitable.

Job Summary

This role acts as the primary point of contact for the department, providing administrative support and coordination services. The successful candidate will be responsible for triaging requests for information, drafting correspondence, and coordinating meetings. Additionally, this role will assist with planning and coordinating various events, maintain a calendar for booking conference rooms and classrooms, and perform general accounting and bookkeeping activities.

Key Responsibilities

  • Provide administrative support to the department, including responding to inquiries, drafting correspondence, and coordinating meetings.
  • Assist with planning and coordinating various events, including conferences, workshops, and seminars.
  • Maintain a calendar for booking conference rooms and classrooms, ensuring efficient use of resources.
  • Perform general accounting and bookkeeping activities, including accounts payable, accounts receivable, invoices, requisitions, and reconciliations.
  • Order office supplies and equipment, and confirm and process expenses and reimbursements.
  • Assign and maintain key system access, ensuring secure and efficient access to departmental resources.

Requirements

  • Two-Year Community College Diploma.
  • More than 1 year and up to and including 2 years of experience.

Job Knowledge and Requirements

  • Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or work experience.
  • Provide information that requires technical or administrative explanation or interpretation.
  • Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain cooperation, before referring to others.
  • Manage own work effectively and follows through on commitments, using the available resources.
  • May distribute work to deliver objectives on time and to the highest standard and help others access resources to support goal achievement.
  • Resolve recurring problems and situations using established procedure and guidelines.
  • Bring forward problems, obstacles or challenges to work completion in a timely manner so deadlines continue to be met.
  • Break down concrete issues into parts and selects best solution from clear alternatives and past practices.
  • Acknowledge and respect diverse cultural traditions and beliefs.
  • Question attitudes, comments and behaviours which are discriminatory and seeks out appropriate resources to remove these from the workplace.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs.

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