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Administrative Support Specialist for the CEO and Leadership Team

2 months ago

Vaughan, Ontario, Canada Mackenzie Health Full time

Job Summary

Mackenzie Health Foundation is seeking a highly skilled and dedicated Executive Assistant to provide top-tier support to the President and CEO. This pivotal role is integral to the efficiency of the CEO's Office and the Leadership team, requiring a candidate who excels in a dynamic environment.

Key Responsibilities

  • Streamline executive processes and manage leadership tasks with precision
  • Organize and prioritize tasks, and foster meaningful relationships within the Foundation and the broader community
  • Provide confidential support, manage communications, and coordinate with internal and external stakeholders
  • Efficiently manage the CEO's calendar, prioritize appointments, and handle scheduling conflicts with diplomacy
  • Arrange travel and logistics, prepare monthly expense reports, and draft correspondence
  • Compile data, prepare reports, presentations, and documents for various meetings, committees, and projects
  • Maintain an organized file management system and provide general office administrative support
  • Support HR management tasks, coordinate staff meetings, and special projects as needed

Requirements

  • University degree or college diploma in office/administrative management
  • At least 5-7 years of experience supporting senior-level executives, ideally within the healthcare or not-for-profit sectors
  • Demonstrated ability to maintain confidentiality, integrity, professionalism, and diplomacy at all times
  • Proficient in Microsoft Office, Adobe Acrobat, and virtual meeting platforms
  • Excellent organizational, prioritization, and time management skills, with a keen attention to detail
  • Strong interpersonal skills to interact respectfully and effectively with diverse individuals
  • Superior verbal and written communication skills, capable of engaging effectively with directors, staff, volunteers, donors, and government officials
  • Reliability and accessibility to the CEO
  • Project management skills and demonstrated sound judgment
  • Proven ability to work independently as well as to perform effectively in a team-oriented environment
  • Commitment to fostering a safe, inclusive workplace aligned with health and safety policies and procedures
  • Alignment with the values of Mackenzie Health Foundation – Excellence, Integrity, Optimism, Inclusion, Gratitude

What We Offer

  • A fulfilling work environment with growth opportunities and a culture of inclusivity and belonging
  • A unique chance to play a central role in the Foundation's strategic initiatives, directly impacting the health and wellness of our community
  • A hybrid position, with the on-site/remote schedule to align with the President & CEO's schedule and Foundation activities each week